Sara Zaki

Admin Manager Full Time

• Job Details: Handling the documentation of all rentals and sales contracts. Determining staff objectives and measure their output against the set KPI’s. Ensuring that all sales, admin and contracts weekly reports are submitted on time. Reviewing reports to ensure accurate updates are in place. § Following up with the clients to obtain purchase agreements on loss or damaged equipment and issue related invoices. Monitoring product import and export processes to ensure compliance with legal requirements. Ensuring carrier compliance with company policies or procedures for product transit or delivery. Collaborating with other departments to integrate logistics with business systems or processes, such as customer sales, order management, accounting, or shipping. Working with suppliers to ensure that key processes are running efficiently and cost-effectively. Understanding and keeping up with new trends and regulations in the business. Monitoring quotation preparation and issuance. Managing all procurement and logistics processes to ensure meeting the projects’ set deadlines. Involved in the annual budget plan by preparing the sales analysis of existing and forecasted revenues. Handling the communication with foreign suppliers.

Sales AdministratorFull Time

• Job Details: Responsible for analyzing contracts, reviewing invoices against orders and contracts rates communicate to finance department.  Maintain customers’ contracts analysis and communicate between the sales department and the operation department through to the finance department until after the operation completion and contract liquidation  Communicate the shipping logistics of the company equipment and tools with the forwarder and the customers.  Handling internal procurement through the company’s purchasing policy and maintain supply records meets with the policy procedures.  Review suppliers invoices to attaché the proper documents and Communicate invoices to finance for payments.  Review Sales invoices against orders and communicate to finance for submission to the customer.  Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.  Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures  Assist with improving, implementing and documenting processes and internal control policies and procedures.  Arrange and participate in meetings, conferences, and project team activities.  File data and perform other routine clerical tasks as assigned and for other departments as needed  Order and maintain relevant office supplies for effectiveness of personal duties.  Monitor measure and report on HR issues.  Coordinate the recruitment process, keeping a database of all candidates’ resumes.  Arranging, scheduling interviews, developing and maintaining a record of selected candidates  Maintain a register of employee’s leaves, time sheet and communicate it to HR department abroad.  Prepare annually leaves statistical reports for all staff.  Handling and supervising the process of issuing visas governmental passes for all employees and Service Engineers.  Coordinate Travel & accommodation arrangements inside & outside Egypt for all employees, service engineers, managers & all related crew change arrangements.  Maintain weekly, monthly, quarterly, yearly sales reporting on forecasted budgeted numbers.  Coordinating customer’s tenders’ requirements during the bidding process on both sides internal & external.