Sara Mohamed Elsawy

Hr Assistant ManagerFull Time

• Job Details:Assist in the execution of training activities for FMF staff: • Prepare all logistics required for all FMF planned training events including: coordinating training settings with the training providers, preparing training materials and handouts, bid analysis & bookings of venues. • Collect the annual training needs of the staff. • Participate in preparing the annual training plan and its budget. • Translate the training materials if needed • Act as a trainer of AKAM non-technical trainings whenever needed. Handle HR operation tasks: • Responsible for filing HR documents and the completion of all required hiring documents for any newly hired employees in the Head Office. • Prepare the personnel letters/forms such internal memos and the staff contracts. • Handle medical requests approvals for the staff and coordinate with the medical provider. • Review and monitor attendance sheets of the branches bi weekly and follow up the missing leaves/reports requested. • Assist in updating job descriptions and creating KPIs for jobs. Update HR different reports monthly: • Consolidate all staff changes related to payroll into HR software monthly. • Update HR statistics reports monthly including recruitment, turn over, benefits, and headcount. • Update recruitment status and turn over status reports monthly. • Prepare different HR letters and documents: • Prepare due clearance; experience certification letters. • Different kind of warning letters. • Any kind of letters of documents upon request and need. Handle the recruitment process: • Search for recruitment resources, and communicate with recruitment agencies. • Establish, maintain and update a recruitment database and hard files for applications and resumes relevant to future vacancies and allocate the related pool of applicants for the different job vacancies. • Arrange interview appointments with candidates and interview panels. Coordinate and administer tests for potential applicants when needed. • Initiate HR interviews. • Type and mail regret letters\e-mails to all applicants who have been previously contacted for interviews or screening tests. • Issue and send job offers for accepted candidates. • Preparing staff handbooks.