Sara Mohammed Elsaka

Silicon21

• Office ManagerFull Time

  Jan 2023 - Present -2 yrs, 5 months

  Egypt , Cairo

  • Job Details:1- Serve as the point person for office manager duties including Organize office operations and procedures. 2-Manage all types of incoming and outgoing office communications with high level of professionalism. 3- Schedule appointments, reservations, Manage the GMs day-to-day diary and meetings schedule, co-ordinate meetings and events and transcribe and distribute minutes of meetings. 4-Provide general support to visitors 5- Organize the office layout and order stationery and equipment. 6- Maintain the office condition and arrange necessary repairs. 7- Send and receive the shipments. 8- Provide general support to visitors. 9- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements). 10- Plan in-house or off-site activities, like parties, celebrations and conferences (Arrange travel accommodations for the Board Members and for visitors). 11-Audit housekeeping activates. 12-Support in recruitment activities. 13-Assist in the onboarding process for new hires 14- Deliver Reports to GM. 15- Supervise the maintenance center by following up the maintenance Contract & invoices. 16-Plan in-house or off-site activities, like parties, celebrations and conferences.
• Executive Administrative AssistantFull Time

  Aug 2018 - Dec 2022 -4 yrs, 4 months

  Egypt , Cairo

  • Job Details:1-Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. 2-Manage and maintain schedules, including meetings, appointments, and travel arrangements. 3-Handle incoming and outgoing calls, emails, and other communications professionally and promptly. 4-Perform ad-hoc administrative tasks. 5-Order office supplies and research new deals and suppliers. 6-Ensure that all items are invoiced and paid on time 7-Assist in the preparation of regularly scheduled reports 8-Develop and maintain a filing system 9-Prepare for future Contracts. 10-Plan in-house or off-site activities, like parties, celebrations and conferences 11-Send and receive the shipments (Documents or small spare parts)
• HR Administrative AssistantsFull Time

  Jan 2017 - Present -8 yrs, 5 months

  Egypt , Cairo

  • Job Details:1- Greet and welcome visitors, clients, and employees in a professional and courteous manner Direct visitors to the appropriate department or individual. 2- Handle incoming and outgoing calls, emails, and other communications professionally and promptly. 3- Organize and maintain physical and digital filing systems to ensure accessibility and confidentiality. 4-Monitor employee attendance. 5- Coordinate interview schedules and communicate with candidates. 6- Review all social insurance forms (Forms S1, S2, S6, etc.), approve them, submit them to the designated Social Insurance Office, archive copies accordingly. 7-Prepare HR documents, like employment contracts and new hire guides. 8-Assist in payroll preparation by providing relevant data, like absences, bonuses and leaves. 9-Answer employees’ queries about HR-related issues. 10-Assist in the onboarding process for new hires