Sara Mahmoud Abd Rabo

Procurement OfficerFull Time

Senior supply AssistantFull Time

• Job Details:Operational and Supply support: • Apply UNHCR strategy when planning for purchases of import commodities and services. • Provide support to field office in Alexandria and coaching colleagues on procurement processes. • Participating in UN common procurement group and unanimously voted as the Secretary of the working group. • Being a focal point for Vendor Management in terms of recommending suppliers and maintaining filing system. • Preparing quotation requests and tenders (RFPs, RFQs and ITBs), produce bid tabulations, evaluate bids, prepare and dispatch Purchase orders, draft memos, contracts , long term agreements and follow up on delivery of commodities and services. • Produce substantive reports; prepare correspondences and justifications as required. • Design, develop and oversee the maintenance of the data base and records to ensure information is accurate. • Provide solution to complex issues related to delivered goods to ensure timely resolution of problems. • Work in collaboration with counterparts in order to align procurement activities with wider programmes. • Support warehouse management, assist with planning and provide information on the status of requests and the availability of items. • Maintain comprehensive records on logistical activities. • Initiate custom clearance of consignments, draft exemption requests and liaise with local agent. • Maintenance of filing system ensuring safekeeping of confidential materials. Infrastructure Support: • Examine purchase requests and tenders. • Assist in managing property, plant and equipment “PPE” effectively according to UNHCR rules and regulation including registration and marking of new PPE, physical verification of PPE, Preparation of agreements, Preparation of disposal forms “ including submission to LAMB / AMB”, and assistance with disposal of PPE. Administrative Support: • Follow-up on vehicle daily schedule and transportation services. • Arrange for requisition of office supplies equipment and arrange for control of distribution. • Supervise directly and indirectly activities with office maintenance, security, transport and similar services. • Prepare Travel authorizations “PT8s” and Daily substances allowance “DSAs”. Management System Renewal Project “MSRP” • Familiar use of MSRP Finance /Supply chain. Trainings: • CIPS 2 (Certification in Procurement and Supply) • UN programme on the prevention of Harassment, Sexual harassment and abuse of Authority. • IPSAS • Protection induction programme • Preventing Sexual Exploitation and Abuse. • Basic Security in the field • Advanced security in the field • Induction programme and mandatory e-learning courses. • Procurement training. • CCLP client service • CCLP time management • ICDL