Sara Mohamed Kadry

Office AdministratorFull Time

• Job Details: Assist with the preparation of financial statements.  Analyze and reconcile bank statements and general ledgers.  Post journal entries for accrued expenses and revenue.  Prepare and file local compliance reporting as necessary.  Prepare weekly reports, monthly income Statement, monthly invoices and monthly office expenses  Manage petty cash replenishment and disbursement ensuring all expenses are supported with proper documents  Processing registrations including dealing with fees, and data entry.  Monitoring availability by maintaining running spreadsheets.  Discussing requirements (considering changes to existing parents’ changes to attendance patterns).  Issuing offers letters to Parents six months prior to start date.  Processing acceptances including dealing with deposits, and data entry.  Organizing pre visits for all Nursery children. Including all pre start paperwork including reports and safeguarding feedback.  Issuing welcome packs and starter paperwork.  Confer with parents and staff to discuss educational activities and policies, and students' behavioral or learning problems.  Prepare and maintain attendance, activity, planning, accounting, or personnel reports and records for officials and agencies, or direct preparation and maintenance activities.  Set educational standards and goals, and help establish policies, procedures, and programs to carry them out.  Determine allocations of funds for staff, supplies, materials, and equipment, and authorize purchases.  Responsible for the payroll and kitchen budget.  Arrange and calculate teachers’ vacations, nannies’ vacations.  Answer phone calls and pass the concerns to the one in charge.  Ensuring compliance of concerns facility are maintained to highest possible standards of safety,

Headmaster office managerFull Time

• Job Details: Sort and date mail addressed to the Headmaster, distributing items to other staff as appropriate.  Screen telephone calls and visitors to the Headmaster. Refer to appropriate person where possible.  Ensure telephone messages are transcribed accurately and conveyed promptly.  Maintain the Headmaster’s Diary, ensuring that the Headmaster’s electronic diary is kept up-to-date to include all important events on the School Calendar whilst effectively allocating the Headmaster’s time.  Arrange appointments for parents, staff, other members of the School community and outside visitors to see the Headmaster, using discretion in making such appointments.  Type and compose correspondence for the Headmaster, as requested.  Type and compose other documents and reports as requested by the Headmaster.  Handle all matters of a confidential nature for the Headmaster.  Maintain and keep up to date all records and files pertaining to the Office of the Headmaster.  Organize meetings as required by the Headmaster including preparing agendas, taking and transcribing minutes, organizing catering, setting up and cleaning up before and after such meetings.  Assist with and organize events as required by the Headmaster.  Organize the Headmaster’s travel bookings both domestic and international and arrangements for meetings, conferences etc., as requested and prepare detailed itineraries.  Collate, prepare and submit the Schools Annual Report – Educational and Financial Report document in consultation with the Headmaster and School Executive.  Maintain and keep up to date all records and files and related information pertaining to the School Council.  Provide confidential secretarial assistance to the School Council, maintenance of files, distribution of papers, compliance.  Undertake other duties as required and which are relevant to the position as directed by the headmaster