Rana Sobhy Mahmoud

Nile University

• Office Manager -President OfficeFull Time

  Aug 2023 - Present -1 yr, 11 months

  Egypt , Cairo

  • Job Details:Facilitated efficient meetings by organizing spaces and materials, documenting discussions, and distributing notes. Supervised administrative staff, providing training and guidance to ensure cohesive teamwork and adherence to organizational standards. Directed and oversaw administrative operations within the President's Office, ensuring smooth workflow and efficiency. Coordinated communication between the President's Office and internal/external stakeholders, demonstrating strong interpersonal and communication skills. Drafted professional memos, letters, and official documents, maintaining high levels of confidentiality and importance. Implemented and maintained office policies and procedures to optimize productivity and streamline processes. Prepared meeting minutes and edited government correspondence, project planning lists, transmittals, and memorandums to support organizational functions. Coordinated domestic and international travel arrangements, including booking airfare, hotels, and ground transportation. Managed complex calendars, scheduling appointments, meetings, and travel arrangements for the President. Handled confidential and sensitive information with discretion and professionalism.
• Senior Administrative Assistant- President OfficeFull Time

  Aug 2020 - Aug 2023 -3 yrs

  Egypt , Cairo

  • Job Details:● Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes ● Drafted professional memos, letters and official documents maintaining high levels of confidentiality and importance ● Identified and recommended changes to existing processes to improve accuracy, efficiency and business flow optimization ● Prepared meeting minutes, edited government correspondence, project planning lists, and transmittals. ● Coordinated domestic and international travel arrangements, including booking airfare, hotelsand ground transportation ● Worked with provost offices and faculties deans' offices to maintain status reports and update information for academic projects
• Admin Assistant - President OfficeFull Time

  Aug 2018 - Aug 2020 -2 yrs

  Egypt , Cairo

  • Job Details:● Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes ● Drafted professional memos, letters and official documents maintaining high levels of confidentiality and importance ● Identified and recommended changes to existing processes to improve accuracy, efficiency and business flow optimization ● Prepared meeting minutes, edited government correspondence, projects planning lists, transmittals, and memorandums for organizational support. ● Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation ● Worked with provost offices and faculties deans' offices to maintain status reports and update information for academic projects