Raghda wahdan

Procurement AssistantFull Time

• Job Details:1) Ensures implementation of operational strategies focusing on achievement of the following results: Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies. Provision of inputs to the CO procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management. 2) Supports procurement processes for CO and at the request of other Agencies focusing on achievement of the following results: Provision of inputs to preparation of procurement plans for the office. Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of purchase orders and contracts in and outside ATLAS, preparation of Recurring purchase orders for contracting of services, vendor creation in ATLAS, maintenance of the filing system in the Procurement Unit. Buyer profile in ATLAS. Implementation of the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Provision of information for preparation of cost-recovery bills in ATLAS for the procurement services provided by UNDP to other Agencies. 3) Contributes to implementation of sourcing strategy focusing on achievement of the following result: Update of the roster of suppliers 4) Provides effective procurement support to the Procurement Unit focusing on achievement of the following results: Preparation of analytical reports and initiation of corrective actions when necessary Presentation of information on the status of financial resources as required. Meet CO and HQ deadlines Preparation of Individual Contracts (ICs) for UNDP and UN Agencies Proper control of the supporting documents for contracts Maintenance of the hard and e-filing system ensuring safekeeping of confidential material ATLAS data cleaning Assists the Procurement Associate in compilation and preparation of briefing and presentation materials, background information and documentation for meetings and missions Contacts with visitors and staff, arrangement of appointments and meetings and taking minutes of regular unit meetings Follows-up on commitments made, actions taken and coordination of collection and submission of the reports to the DCD 5) Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results: Preparation of cost-recovery bills in ATLAS for the services provided by UNDP 6) Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Participation in the training for the operations/project staff on Procurement Sound contributions to knowledge networks and communities of practice