Racha Said KOTB

Administrative ManagerFull Time

Assistant project director and Administration SpecialistFull Time

• Job Details:• Create weekly/monthly work progress reports. • Create particular documents related to each procedure at the project and follow up with the various parties. • Monitor all expats' work permits, expenses, flights, and passport expirations. • Create the project director’s agenda. • Compose the letter reference according to the recipient (client, contractor, etc.) • Attending meetings with the tourism ministry, prepare and distribute the MOM. • Use SAP system for Documentation. • Monitor project staff’s timesheets and attendance. • Monitor the drivers, office boy, and cleaners' daily chores and attendance. They were either outsourced or company workers. • Follow up bus routes, drivers, expats private drivers, attendance, and sufficiency. • Order Project monthly supplies (Cleaning Materials, Beverages, Printers toners,.... etc.) • Follow up on all building maintenance issues. • Organize and Create events for the Project employees (TOC signature, Ramadan Iftar.... etc.) • Track staff attendance, mobility between sites, and missions

Board Assistant / Administration SupervisorFull Time

• Job Details:• Responsible for all projects documents, transmittals, submittals ,MOM • Ensure proper distribution, monitor proper classification, sorting of documents • Reviews completeness of documentation and prepares document transmittals. • Responsible for overall coordination of controlled documentation within the company. • Receives and registers Client provided document for detail engineering or construction • Engineering project, including in-house generated document • Responsible of all company stamps and all types of certification and license • Develop reports for the work flow • Coordinate the approval cycle of each department • Implementing and maintaining office administrative systems. • Partner with HR to maintain office policies as necessary • Recording and managing office budget & expenditures. • Preparing letters, reports, presentations. • Dealing with incoming email, faxes and maintain the filing system. • Maintain an adequate inventory of office supplies • Assist in the preparation of regularly scheduled reports. • Organize and schedule appointments, plan meetings and take detailed minutes. • Assist the managers and employees in the administrative issues as requested.