Omar Mamdouh Helal

Administration ManagerFull Time

• Job Details:Monitor and report employees attendance and leaves. Fully responsible for Medical Insurance provided to employees Monitor company bank account and release all payment (Salaries / invoices / bills / taxes) Prepare monthly reports of all company expenses. Handle all company purchases (Stationary / Kitchen & cleaning staff / IT staff) Responsible for employee Transportation & Communication Preparing & Managing the budget for upcoming months Administer the recruitment and resignation process Handle communications with suppliers vendors (Accountant / Bank / Hotels / Cleaning company / Transportation company / Couriers / IT / Medical Insurance) Coordinating domestic and international travel, including flight and hotel reservations Creating presentations and other management-level reports Organize office layout Follow up on office (Maintenance & Cleaning) Arrange expats' travel booking, arranging transport, and accommodation Monitor costs and expenses to assist in budget preparation Handle contracts preparations and renewals Ensures that all archiving process is set and running according to the policy. Performs other duties as assigned.

Administration ManagerFull Time

• Job Details:Accounting 1.Cash flow report Accurately record any cash transaction and make sure to have a receipt. All original receipts/invoices have to be photocopied to be then sent via DHL to Italy. Cashflow report must match the invoices, the attendance sheet, and the balance at the end of the month. 2.Monthly Expenses Record all receipts and photocopy them. At the end of the month receive the soft copy from the employees and check it with the attendance and eventual receipts. After being accurately checked, the monthly expenses have to be printed out and signed by the managers. This procedure aroused a general dissatisfaction from the employees’ side as they had to anticipate the money from their own “pockets” and wanted to be refunded on the spot in cash. The problem hopefully solved to avoid any cash-out and limit it to the record of the bills. 3. Salaries On a monthly basis, a file is sent to the accountant (Samy Yassa) to be revised and updated with the proper salary tax and social insurance calculations. Afterward, the monthly expenses of the previous month are added and the payments prepared on the HSBC site. 4. Withholding tax This file is extremely important for the company to ensure compliance with the local taxes. It is sent on a trimester basis to the accountant. Its information is gathered by the cashflow report, credit card payments report, and online transfers (i.e. Vodafone, Samy Yassa, office rent). Human Resources 1. Attendance Manually record on daily basis the attendance based on the employee present in the office and through emails for employees present at the vendors. 2. Managing employees’ documents Maintain hard copies of the required hiring documents for all employees and keep a soft copy as well (which needs to be updated/fixed). 3. Manage office material goods Manage the list of laptops, desktops, mobiles, internet USBs used by the employees and any other material good present in the office. 4. Legal requests Follow up on any legal request raised by the employee as it has to be coordinated directly with our legal accountant. 5. New employee hiring Participate in the selection and interview of candidates along with the concerned manager. Afterward, manage new employees’ legal registration ( write the contract to be revised/signed by the legal accountant Samy Yassa, follow-up on the correct social insurance registration, set bank account on HSBC for salary transfer, and create fingerprint for attendance). Finally, provide to the new employee basic tools as laptop/pc, desk, mobile and sim card, if necessary internet USB internet and business cards. General Daily Tasks 1. Handle inbound calls The admin answers to any inbound call and properly transfers it to the concerned person. Usually, it deals with vendors reaching out to other colleagues. 2. Coordinating fleet The car office is dedicated to the Italian ex-pat living here in Cairo and to the vendors’ visits. Therefore, coordination is crucial to guarantee a smooth work, avoid internal conflicts and reduce as much as possible the use of extra cars and thus efficiently control the expenses. 3. Courier packages The admin receives the couriers knocking at the door, pays eventual expenses (in case of international packages opened at the customs), as well as s/he, contacts the courier customer service and fills the policies for outbound packages. 4. IT issues follow-up Follow-up on any IT related problem. Either it can be solved locally by contacting the concerned provider or by escalating the issue to Italy. 5. Office cleaning Follow-up on the proper cleaning of the office, on the cleaning maid attendance and any cleaning supplies needed. General Tasks to be done when needed 1. Office supplies Check and order necessary office supplies, i.e. FedEx supplies, stationery, kitchen stuff, cleaning tools, electrical materials, etc. 2. Hotel and car bookings Coordinate with the concerned manager for hotel reservations and car schedule for incoming visits. While for abroad travel of Egyptian employees proceed with visa requests, flight and hotel booking, car arrangements and pocket money. 3. Follow-up on medical requests with Alico Whenever an employee has a problem with any medical situation or needs approvals, the admin works as a focal point with the external provider of medical insurance.

Account managerFull Time

• Job Details:1. Generate XML and HTML files for manuscripts, using the Editorial Quality System (EQS) and the Data Analytics System (DAS) to suggest the most suitable editors and reviewers for the manuscripts, and to facilitate the reviewers work process 2. Check SCIgen Detection Tool results on the Editorial Quality System (EQS) to detect SCIgen generated papers (fake papers) 3. Evaluate the length of a manuscript to make sure that it meets Hindawi’s standards 4. Perform rigorous searches to make sure that the manuscript neither has been published elsewhere nor is under review elsewhere 5. Search authors’ history to make sure that there are no sanctions or policies preventing them from submitting their manuscripts to the journal and to make sure that authors were not involved in any unethical misconduct 6. Review the manuscripts’ files (main PDF, cover letter, and supplementary material) to confirm that there are no missing items and that they are suitable to start the review process 7. Ensure that the subject matter of a manuscript falls within the scope of the journal’s coverage to fulfill the publication’s standards 8. Review the manuscript’s type to guarantee that it is submitted with the right type