Basic Info

Naglaa Ahmad

More than 15 years

Cairo, Egypt

Bachelor's Degree

Senior Management

Work Experience

Office Manager & Quality Team Leader at International Co. for Food Industries - Tiba Herbs

Experience Details

Office Manager & Quality Team Leader

Administration, Operations/Management, Accounting/Finance

Senior Management (e.g. VP, CEO)

Key Highlights:

Maintain office services
Main Activities:
• Organize office operations and procedures.
• Control correspondences.
• Review and approve supply requisitions.
• Liaise with other agencies, organizations and groups.
• Update organizational memberships.
• Responsible for all banking transactions.

2. Maintain office records
Main Activities:
• Ensure filing systems are maintained and up to date.
• Define procedures for record retention.
• Ensure protection and security of files and records.
• Ensure effective transfer of files and records.

3. Maintain office efficiency
Main Activities:
• Plan and implement office systems, and stationary procurement.
• Maintain and replenish stationary inventory.
• Anticipate needed supplies.
• Verify receipt of supply.

4. Perform other related duties as required
Main Activities:
• Handling & finalizing travel arrangements and related invoices.
• Manage meetings schedule/ CEO schedule.
• Customer service survey designing, dispatching and analyzing.
• Arranging for teams outings & HR related events.
• Maintain office management standards.
• Provide daily and monthly financial reports as required.
• Traveled to Russia and participated in organizing our booth in World Food Moscow exhibition (Sep. 2014)

Working as a team leader for Quality Dept.
• Handling meeting for Improvement and Emergency Team.
• Managements (internal and external review)
• Responsible for verification GMP and HYGINE.
• Review Pest Control.
• Check Measurements and test analysis to comply with law and Egyptian slandered.
• Check infrastructure to comply with ISO 22000: 2005
• Supervise quality staff.


Company Details

International Co. for Food Industries - Tiba Herbs

Cairo, Egypt

51-100 employees

Food and Beverage Production, Import and Export

www.tibaherbs.com

Jan 2010 to present (6 years 11 months)
Administrative Assistant at International Co. for Food Industries - Tiba Herbs

Experience Details

Administrative Assistant

Administration, Operations/Management

Experienced (Non-Manager)

• Responsible for organizing all of the administrative activities that facilitate the smooth running of an office.
• Make sure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively.
• Finance responsible for department expenses and follow up cheques and payments.
• Serve as the reporter of estimated yearly expenditures and produce written output regarding the institution’s budget.
• Creating and implementing new administrative systems.
• Coordinate with the Advertising and Marketing Agencies give ways, business cards, letterheads, envelopes…etc.
• Handle and ensure smooth implementation of all events.


Company Details

International Co. for Food Industries - Tiba Herbs

Cairo, Egypt

51-100 employees

Food and Beverage Production, Import and Export

www.tibaherbs.com

Jan 2006 to May 2010 (4 years 4 months)
Executive Secretary & Export Officer at International Co. for Food Industries - Tiba Herbs

Experience Details

Executive Secretary & Export Officer

Administration

Entry Level

Key Highlights:

As an Executive Secretary:
• Handling & finalizing travel arrangements and related invoices.
• Customer service survey designing, dispatching and analyzing.
• Provide daily reports as required.
• Arranging for internal and external meetings.
• Preparing agendas and minutes of the meetings along with related documentation.
• Screening incoming calls and correspondence.
• Sending and receiving e-mails and faxes.

As an Export Officer:
• Follow-up customers’ requests.
• Dealing with agriculture quarantine to finish examination procedures.
• Dealing with shipping companies for booking container in the suitable vessel according to shipping instruction.
• Handling loading for the commodity according to customers’ order.
• Making invoice and final shipping declaration to send it to our customs broker.
• Follow-up all documents as the Certificate of Origin, Agriculture Certificate, Bill of Lading, Packing List and Invoices.


Company Details

International Co. for Food Industries - Tiba Herbs

Cairo, Egypt

51-100 employees

Food and Beverage Production, Import and Export

N/A

Jan 2000 to Dec 2005 (5 years 11 months)

Education

Bachelor's Degree in Commerce

Education Details

Bachelor's Degree

Commerce

Ain Shams University, Egypt

C / Good / 65 - 75%

N/A

N/A

Ain Shams University
1994 - 1998
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Saraya Elkobba

Egypt

1994

B / Very Good / 75 - 85%

N/A

Saraya Elkobba
1994

Certifications

Certificate details

Hazard Analysis and Critical Control Points (HACCP)

Apr 2005

N/A

N/A

N/A

Larsen M

N/A

Certificate details

ISO 22000 : 2005 Food Safety Management

Jul 2007

N/A

N/A

N/A

R&D TECK

N/A

Certificate details

ISO 9001 : 2008

Jul 2007

N/A

N/A

N/A

R&D TECK

N/A

Certificate details

Occupational Health and Safety Management Systems (OHSAS) 18001 : 2007

Jul 2007

N/A

N/A

N/A

R&D TECK

N/A

Training and Courses

Training/Course Details

HR Implementation

Jul 2009

Future Vision Co.

N/A

Training/Course Details

Internal Audit

Jul 2007

Larsen M and R&D TECH

N/A

This profile is fresh!
Last update 3 days ago.

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Profile Skills and Keywords

AccountantAccountingAdministrationAdministrative AssistantArabicCommerceCommunicatorCrochetedEnglishExecutive Secretary & Export OfficerExport DocumentationFinanceFood And Beverage ProductionHR ImplementationHard WorkerHazard Analysis And Critical Control Points (HACCP)ISO 22000 : 2005 Food Safety ManagementISO 9001 : 2008Import And ExportInsuranceInternal AuditLeaderManagementMicrosoft OfficeNegotiatorOccupational Health And Safety Management Systems (OHSAS) 18001 : 2007Office ManagementOffice Manager & Quality Team LeaderProblem SolverReadingShoppingTraveling

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Intermediate

: Advanced

: Intermediate

: Advanced

Tools and Technologies

Microsoft Office

Microsoft Office

: Advanced

: High

:

More than 7 years

Fields of Expertise

Export Documentation

Export Documentation

: Expert

: Medium

:

5-7 years

Office Management

Office Management

: Expert

: Extreme - I love it!

:

More than 7 years

Accountant

Accountant

: Advanced

: Medium

:

3-5 years

HR Implementation

HR Implementation

: Intermediate

: Medium

:

Less than 1 year

Key Skills

Leader, Communicator, Hard worker, Negotiator, Problem Solver

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