Basic Info

Nancy El Gohary

7 years

Cairo, Egypt

Bachelor's Degree

Manager

Work Experience

P.A & Office Manager at B.M.S

Experience Details

P.A & Office Manager

Administration

Manager

• Using a range of office software, including email, spreadsheets and databases.
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments.
• Partner with HR to maintain office policies as necessary.
• Organize office operations and procedures.
• Monitor and evaluate staff performance.
• Oversee payroll.
• Establish office policies and procedures.
• Implement and monitor office policies and procedures.
• Assess employee performance.
• Managing filing systems.
• Developing and implementing new administrative systems, such as record management.





• Recording office expenditure and managing the budget.
• Organizing the office layout and maintaining supplies of stationery and equipment.
• Maintaining the condition of the office and arranging for necessary repairs.
• Overseeing the recruitment of new staff, sometimes including training and induction.
• Responding to customer inquiries and complaints.


Company Details

B.M.S

Cairo, Egypt

11-50 employees

Medical Devices and Supplies

N/A

Oct 2015 to present (1 year 2 months)
Managing Director Office Manager at Shabana Group

Experience Details

Managing Director Office Manager

Administration

Manager

Managing Director Office Manager:
• Oversee all daily office functions ensuring the organization and staff has a satisfying work environment.
• Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.
• Be responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and addressing unsatisfactory vendor services.
• Coordinate logistics and prepare meeting materials for Shabana Group Board of Directors Meetings.
• Provide event planning assistance to the Development and Program teams as needed for other events.
• Working with the Vice President, Strategic Operations, coordinate all staff activities.

• Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls.
• Coordinate CEO’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
• Draft and edit correspondence, communications, presentations and other documents on behalf of CEO.
• Complete monthly expense reconciliation for CEO’s corporate credit card and out of pocket expenses.
• Serve as a liaison with internal staff at all levels.
• Support other Senior Management staff on other projects as needed.
• Prepare agendas for meetings, briefing materials and presentations as needed to support the CEO.
• Provide administrative support to CEO in order to increase his availability for executive level responsibilities.
Board of Directors Executive Assistant:
• Coordinates all Board of Directors meetings, workshops, retreats, including travel arrangements, meeting logistics, recording minutes, distribution of agendas, and pre-reading materials. Serves as a liaison between Board of Directors and Executive Director.
• Manages projects that support Executive and Board directives. Serves as corporate archivist of Board decisions, bylaws, policies, and guidelines.
• Makes independent decisions regarding planning, organizing and scheduling work.
• Manages calendar of Executive Director and provides administrative support to the Executive Director.
• Acts as a screen for the Executive Director and provides accurate and timely briefing materials for all encounters with investors, the public, private interests, and staff.
• Manages and coordinates complex projects for the Executive Director and the Board of Directors.
• Maintains absolute confidentiality in every aspect regarding the Executive Director and senior management team.
• Researches specific items as needed to support the Executive Director and Board.
• Works in a team environment and works effectively and positively with other functional areas.
• Other duties which may be necessary or desirable to support the organization’s success.


Company Details

Shabana Group

Cairo, Egypt

501-1000 employees

Manufacturing

N/A

Oct 2014 to Sep 2015 (11 months)
Chairman Office Manager &Foreign Purchasing Executive at Al alamia For Insulation Co.

Experience Details

Chairman Office Manager &Foreign Purchasing Executive

Administration, Logistics/Supply Chain

Experienced (Non-Manager)

- Chairman Office Manager and Foreign Purchasing
Executive


Chairman Office Manager


• Office Management.
• Schedule meetings, travel arrangements and hotels reservations.
• Arranging and attending Board of Directors & General assembly meetings and take minutes together with proposing agenda
• Coordination of the external visitors of the company and the chairman.
• Meet with individuals, special interest groups and others on behalf of Executives, committees and boards of directors.
• Scheduling events, programs, and activities, as well as the work of others.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures.
• Set up and oversee administrative policies and procedures for offices and organizations.
• Attend meetings in order to record minutes.
• Compile, transcribe, and distribute minutes of meetings.
• Greet visitors and determine whether they should be given access to specific individuals.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Prepare invoices, reports, memos, letters, and other documents, using word processing.
• Prepare responses to correspondence containing routine inquiries.
• Performing and Working Directly with the Public.
• Translating and explaining what information means and how it can be used.
• Service Orientation, Actively looking for ways to help people.
• Establishing and Maintaining Interpersonal Relationships.
• Communicating with Supervisors, Peers and Subordinates.
• Scheduling Work and Activities.
• Coordinating the Work and Activities of Others by getting members of a group to work together to accomplish tasks.
• Communicating with Persons outside Organization.
• Monitoring and reviewing information from materials, events, to detect problems.
• Analyzing information and evaluating results to choose the best solution and solve problems.
• Judging the Qualities of Things, Services and People by Assessing the value, importance, and quality.
• Providing guidance and direction to subordinates, including setting performance standard.


Foreign Purchasing Executive

• Follow up with the warehouse and the sales departments their requirements of spare parts, consumables & materials and receive their purchase inquiry.
• Contact different suppliers to get their offers, negotiate their prices and payment conditions.
• Issue purchase orders.
• Follow up with the suppliers till the delivery of goods, get the order confirmation, check all the details mentioned and determine the delivery date.
• Arrange the shipping with the logistics department.
• Follow up on the supplier’s payment by sending the due invoices to the Accounting Department.
• Send copy of the bank transfer telex to the supplier.
• Follow up with the supplier to secure receiving the original documents.
• Deliver the documents to the customs clearance agency and follow up with them till the arrival of the goods.
• Deliver copy of the purchase order and the packing list to the store keeper upon the arrival of the goods.
• Insure the arrival of goods in a condition identical to the ordered items.
• Evaluate suppliers for each shipment.
• Negotiate and follow up with the supplier or the insurance company the arrival of either the missing.


Company Details

Al alamia For Insulation Co.

Cairo, Egypt

101-500 employees

Manufacturing, Import and Export

N/A

Dec 2007 to Sep 2014 (6 years 9 months)
Trainee Lawyer at El Gohary Lawyer Office

Experience Details

Trainee Lawyer

Legal

Entry Level

N/A


Company Details

El Gohary Lawyer Office

Cairo, Egypt

1-10 employees

Legal Services

N/A

Nov 2006 to Nov 2007 (1 year)

Education

B.A Faculty of Law in Law

Education Details

B.A Faculty of Law

Law

Ain Shams University, Egypt

C / Good / 65 - 75%

N/A

N/A

Ain Shams University
2002 - 2006
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Lycee La Libertee, Heliopolis

Egypt

2002

C / Good / 65 - 75%

N/A

Lycee La Libertee, Heliopolis
2002

Training and Courses

Training/Course Details

supply chain

Aug 2009

symbios

N/A

This profile is fresh!
Last update 6 days ago.

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Profile Skills and Keywords

AdministrationAl Ahly ClubBooksBusiness-orientedChairman Office Manager &Foreign Purchasing ExecutiveCharity WorkCreativeERP SystemEgyptEnglishExportFranceFrenchGoogleHandles StressHard WorkerI TImport & LogisticsImport And ExportInternet SearchLawLawyerLegalLegal ServicesLogisticsMS OfficeMagazinesManaging Director Office ManagerManufacturingMedical Devices And SuppliesMusicMy FriendsOffice ManagmentOrganisingP.A & Office ManagerProblem SolverSalesSeaSupply ChainTeam WorkTechnologyTrainee LawyerTransportationWatching TV

Self-assesed Skills

Languages

French

French

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

I T

I T

: Expert

: Extreme - I love it!

:

More than 7 years

ERP System

ERP System

: Expert

: Extreme - I love it!

:

3-5 years

MS Office

MS Office

: Expert

: Extreme - I love it!

:

More than 7 years

Internet Search

Internet Search

: Expert

: Extreme - I love it!

:

More than 7 years

Fields of Expertise

Administration

Administration

: Expert

: Extreme - I love it!

:

5-7 years

Import & Logistics

Import & Logistics

: Expert

: Extreme - I love it!

:

5-7 years

office managment

office managment

: Expert

: Extreme - I love it!

:

5-7 years

export

export

: Advanced

: Extreme - I love it!

:

5-7 years

sales

sales

: Intermediate

: Medium

:

3-5 years

Key Skills

Business-oriented, Hard worker, Creative, Problem Solver, Handles Stress

Online Presence

www.linkedin.com/in/nancy-el-gohary-21875733nancyelgohary@hotmail.com

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