Nancy Ahmed

Personal Assistant / Office ManagerFull Time

• Job Details:− Arranging travel, visas and accommodation. − Organizing and attending meetings and ensuring the manager is well prepared for meetings. − Writing minutes of meeting. − Preparing correspondence on the manager’s behalf. − Planning, organizing and managing events. − Attending events/meetings as my Manager’s representative. − Writing reports, executive summaries, newsletters. − Preparing presentations. − Arranging appointments for personal and professional needs. − Scheduling home maintenance, repair works, and supervising the projects. − Handling household bills and administrative duties. − Supervision of other household staff, such as housekeepers, private chefs, nannies, and drivers.

Personal AssistantFull Time

• Job Details:− Handle special tasks / projects as assigned directly by the Executive Director. − Design and implement office policies. − Establish standards and procedures. − Organize office operations and procedures. − Supervise office staff. − Review and approve supply requisitions. − Liaise with sub-contractors and vendors. − Ensuring smooth operations of the Executive Director's day-to-day duties. − Organizing and attending meetings, and ensuring the Executive Director is well-prepared for meetings. − Maintaining diary and setting up appointments and preparing meetings for the Executive Director and other staff as required. − Attending meetings with the Executive Director, taking minutes, circulating action items and follow up with concerned employees to ensure timely actions. − Producing documents, briefing papers, reports and presentations − Carrying out background research and presenting findings into subjects the Executive Director is dealing with. − Organizing and storing paperwork, documents and computer-based information. − Screening telephone calls, enquiries and requests, and handling them when appropriate. − Dealing with incoming emails. − Assign and monitor clerical secretarial functions. − Design filing systems and ensure they are up to date and well maintained. − Ensure protection and security of files and records. − Ensure effective transfer of files and records. − Ensure personal files are up to date and secure. − Transfer and dispose documents according to retention schedules and policies.