Nabila Mohamed El Shehri

CEO Personal AssistantFull Time

• Job Details:- CEO Calendar Management: Efficiently organized and managed the CEO’s calendar, including appointments, meetings, and travel arrangements, optimizing time management and minimizing scheduling conflicts by 90%. - Travel Logistics and Administration: Coordinated all travel-related aspects for the CEO, including flights, visa processing, hotel accommodations, and meeting arrangements, ensuring smooth and timely travel. - Executive and Administrative Support: Provided comprehensive support to the CEO, preparing for meetings, handling communications, and overseeing day-to-day office operations. - Internal and External Meetings Organization: Managed the logistics of internal and external meetings for the CEO, including venue selection, equipment setup, presentations, and agenda preparation. - Board and Advisory Board Meetings: Attended Board and Advisory Board meetings, offering administrative support, taking minutes, and ensuring timely communication of meeting outcomes. - Executive Meetings: Attended monthly executive meetings, ensuring alignment with key business priorities and the CEO’s objectives. - Managerial Meetings Support: Attended managerial meetings with the Chairman of the Board, recorded meeting minutes, and distributed them to relevant parties, including key discussion points, and ensured follow-up on action items. - Meeting Minutes Preparation: Accurately documented meeting minutes and sent them to relevant parties to ensure the follow-up of key discussion points and completion of assigned tasks. - Strategic Planning Support: Assisted in strategic planning sessions, helping to define key business goals and ensuring they aligned with the CEO's priorities. Communication and Correspondence: Managed all incoming communications to the CEO’s office, including phone calls, emails, and walk-ins, ensuring proper distribution to the relevant departments. Reporting and Documentation: Compiled and prepared regular reports on ongoing projects and tasks, ensuring transparency and keeping the Board informed on progress.

CEO Office ManagerFull Time

• Job Details:-Organize and coordinate the CEO’s daily calendar, scheduling all appointments -Write individualized correspondence and other documents as requested by the CEO -Manage and arrange travel for CEO - Support the CEO as needed in preparing for speaking engagements or other internal or external meetings conducting research and other similar tasks. -Attend executive meetings with CEO, take meeting minutes follow up on any tasks related to CEO an also attend some meetings on behalf of the CEO if requested -preparing minutes of meeting; creating PowerPoint presentation slides and distribute presentation materials, writing detailed and comprehensive meeting minutes and follow it afterwards -Provide standard clerical duties as assigned, including faxing, copying, mailing, writing report and communicating with visitors -Follow up the documentary cycle of each process from its inception to final delivery and ensure that procedural policies are followed -Design, communicate and oversee implementation of office operations, policies and procedures -Support other functional areas and organization leadership team members and projects department as needed. May included recruitment, development or programs

Office managerFull Time

• Job Details:• Coordinate sales manager activates • Arranging the sales manager schedule and meetings • Follow up sales team activities • Issue report with the daily process in the sales department • Follow-up and preparing report with the sales representatives regarding their monthly target and if they have achieved it or not • Arranging internal meeting with sales team and sales manager and Writing detailed and comprehensive meeting minutes and follow it afterwards • Receiving and replaying (emails and faxes) • Follow-up quotations and Supply orders • Follow up the delivering of the product to the customer • Follow up with the customers if any problems found with the products after the sale • Preparing company profile and sending that to new customers