Basic Info

Name: Mostafa Atia

Professional Experience: 14 years

Location: Cairo, Egypt

Highest Education: Diploma

Career Level: Experienced

Work Experience

Office manager/CEO Office at Egyptian Consulting House - Cairo

Experience Details

Job Title: Office manager/CEO Office

Job Role: Engineering - Construction/Civil/Architecture

Career Level: Experienced (Non-Manager)

Job Details: • Maintain the general filing system and file all correspondence (Hardcopies and softcopies).
• Supervising and monitoring the work of secretarial, clerical and administrative staff, keeps records of employees' sick days, overtime, vacation days in accordance with Personnel Committee policies.
• Create a file for each individual employee which should include any information relating to that employee from the first day of employment.
• Ensuring that health and safety policies are up to date.
• Using a variety of software packages which make work run smoothly.
• Liaising with staff, suppliers and clients.
• Handling staff recruitment and appraisals (coordinating with HR dept.)
• Arranging travel, meetings and appointments for CEO
• Ordering stationery, furniture and equipment, supervising and monitoring the work staff and reporting to management if required.
• Discussing problems with staff and review the available solutions to make work flow.
• Reviewing and implementing the company's policy.
• Careful dealing with all data and consider it as a top classified.
• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.

Company Details

Name: Egyptian Consulting House - Cairo (multinational)

Location: Giza, Egypt

Size: 501-1000 employees

Industries: Engineering Services

Website: www.mzech.com

Dec 2013 to present (3 years 8 months)

Executive Assistant / Office Manager at Abdullah A.M Al-Khodari Sons Co. / Project Management Dept

Experience Details

Job Title: Executive Assistant / Office Manager

Job Role: Administration

Career Level: Experienced (Non-Manager)

Job Details: •Boarder Guard Airport in South zone of Kingdom work as a coordinator with Client & Consultant.
•Preparing and directing all reports (quarter, semi and annual).
•Coordinate with general service dept, finance, and HR.
•Arrange Flight TKTs and Cars for business trips.
•Translating in/to Arabic all received invoices from project subcontractor.
•Issue purchasing order of required utilities for client and consultant.
•Responsible for all documentations received from client and consultant (submittals, Drawings and Samples).
Coordinate with consultant and Client for work flow and progress.

Promoted to Office Manager of Director of Projects / Main Office.

•Review, read and distributes mail; composes official correspondence for Director’s signature, disposes of routine correspondence.
•Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
•Organizing the office layout and maintaining supplies of stationery and equipment.
•Maintaining the condition of the office and arranging for necessary repairs.
•Receives visitors; answers inquiries personally or refers to appropriate official.
•Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
•Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences, attending conferences and training.
•Carrying out staff appraisals, managing performance and disciplining staff
•Supervises administrative or clerical assistants, responding to customer inquiries and complaints.
•Reviewing and updating health and safety policies and ensuring they are observed.
•Arranging regular testing for electrical equipment and safety devices.

Company Details

Name: Abdullah A.M Al-Khodari Sons Co. / Project Management Dept (multinational)

Location: Dammam, Saudi Arabia

Size: More than 1000 employees

Industries: Real Estate/Property Management

Website: www.Alkhodari.com

Dec 2011 to Dec 2013 (2 years)

Administrative & Executive Assistant at Kuwait Real Estate Investment Consortium. / Project & maintenances Dept

Experience Details

Job Title: Administrative & Executive Assistant

Job Role: Administration

Career Level: Experienced (Non-Manager)

Job Details: •Responsible for all in-outgoing calls, minutes of meeting”MOM”, arranging entire duties beside all daily secretarial tasks.
•Preparing and directing all Reports (quarter annual, semi-annual and annuals).
•Preparing drafts for all incoming letters from Kuwait Investment Authority KIA.
•Responsible for all projects' correspondents of ministry of foreign affairs (Kuwaiti Diplomatic Headquarter in Cairo – KW DIPLO HQ in China).
•Preparing real estate reports, evaluation reports all related issues "photos, analyzing for building, and all governmental documents ".
•Receiving all invoices from contractors, keep following up till complete.
•Scheduling all governmental visits to Cairo and China project and co-operate with the project manager to ensure the quality of the ministry demands.
•Preparing all manager's travelling details "booking – flight & hotels".
•Review all needed documents for manager and deputy manager's trip.
•Co-operate with HR department and finishes all employers' applications (off – salary – deductions).
•Following up all unfinished work with dept manager, share him the possible methods for achieving.
•Preparing and review with the legal responsible all department contracts' "governmental and public sector ".
•Feeding the entire database with updates daily.
•Been transferring to Cairo brunch on July 2009 to keep up to date with achievement rate of the project – Cooperating with PROJACS Company for managing projects.