Mostafa Atia MBA

Administrative ManagerFull Time

• Job Details:Maintain the filing system (Hardcopies and softcopies). • Arranging all plans based on its discipline and revisions • Supervising and monitoring the work of secretarial, clerical, and administrative staff, keeps records of employees. • Create a file for all employees. • Ensuring that health and safety policies are up to date. • Liaising with staff, suppliers, and clients. • Handling staff recruitment and appraisals (coordinating with HR dept.) • Arranging travel, meetings, and appointments for CEO • Ordering stationery, furniture office equipment. • Discussing problems with staff and assure the workflow. • Careful dealing with all data and consider it as a top classified. • To prepare and assist in the collection of data for such reports. • Facilitate and cooperate with external auditors (KPMG).

Administrative OfficerFull Time

• Job Details:• Search and purchase the announced official tenders. • Participate in Annual inventory 2018. • Facilitate and cooperate with external auditors (AY). • Updating our documentation in the Oracle cloud. • Arrange & review all tender documents (financial & technical). • Receiving official letters from ministries, prepare replies. • Arrange monthly invoices documents as required. • Circulate all internal memos; coordinate with all departments (HR, procurement, tendering, and financial). • Organize all meetings and inform all attendees, taking MOM to follow up. • Create and edit the required Technical, administrative reports. • Prepare & arrange the invoice and its attached documents. • Check & process the monthly Emp. attendance report. • Preview and print all drawings from CAD on any size and convert it into pdf & define all discipline of plans (MEC,HVAC,ARCH,CIV)

Chairman AssistantFull Time

• Job Details:• Border Guard Airport in the South zone of Kingdom work as a coordinator. • Preparing and directing all reports (quarter, semi, and annual). • Coordinate with general service, finance, and HR. • Booking flights and hotels for business trips. • Translating in/to Arabic all received invoices from the project subcontractor. • Issue purchasing order of required utilities for client and consultant. • Responsible for all documentation received from the client and consultant (submittals, Drawings, and Samples).Coordinate with consultant and Client for workflow and progress. Promoted as an Office Manager of Director of Projects / Main Office. • Review, read, and distributes mail; composes official correspondence for the Director’s signature, disposes of routine correspondence. • Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. • Organizing the office layout and maintaining supplies of stationery. • Maintaining the condition of the office and arranging for necessary repairs. • Receives visitors; answers inquiries personally or refers to the appropriate person. • Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. • Independently researches, assembles and summarizes the material, information, and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical, or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences, attending conferences and training. • Carrying out staff appraisals, managing performance, and disciplining staff. • Supervises administrative or clerical assistants, responding to customer inquiries and complaints. • Reviewing and updating health and safety policies.