Basic Info

Mai Ali

10 years

Cairo, Egypt

Bachelor's Degree

Manager

Work Experience

Office Manager for the Chairman at National Technology Group "NTG"

Experience Details

Office Manager for the Chairman

Administration

Manager

•Handle all requested tasks by the Chairman, trying to find the best solution for all problems.
•Provide daily administrative support to ongoing office operations.
•Prepare, schedule and attend management meetings and take minutes of meeting.
•Prepare monthly reports and presentations.
•Arrange crew changes (Flights Tickets,Visas,Hotel Booking, Transportation..etc.).
•Maintain a proper and prompt Filing System that must be kept in a professional manner for easy reference by all concerned staff members.
•Recruit international and national consultants, and arrange their payments.
•Raise Purchase orders and issue payments.
•Assist the Budget Holder in drafting initial project budgets, revision and amendments.
•Establish and maintain ready-reference records for the implementation and follow-up of project activities; maintain files of directives and procedures of a technical and administrative nature, related to field operations work and assist in the implementation of these procedures.
•Notify appropriate offices of proposed amendments or of agreed changes in project activities and reconcile operational records with those pertaining to personnel, budget, fellowships, equipment, contracts and reports.
•Initiate or take follow-up action to ensure that a broad variety of activities arising from implementation of projects/activities such as approach letters, government clearances including preparation of curriculum vitae, requests for personnel action, letters of introduction/instruction, briefing schedules, procurement of equipment to ensure they are dealt with in a timely manner.
•Monitor receipt, circulation and processing of field reports.
•Review incoming mail and identify action to be taken; prepare replies on routine operations matters, collaborate with different departments in the finalization of correspondence.
•Maintain sound & healthy communication and relationship with all staff.
•Perform any other related duties,as requested.


Company Details

National Technology Group "NTG" (multinational)

Cairo, Egypt

501-1000 employees

Information Technology Services, Financial Services

www.ntg.com.sa

Nov 2012 to present (4 years 1 month)
Office Manager at Task Aviation Int'l services

Experience Details

Office Manager

Administration

Manager

Working as Office Manager of the Chairman Office and doing all Secretarial tasks and responsibilities as Follows:
1. Open e-mail and postal mail for the Executive Director, answer routine questions, determine level of priority, and direct items to appropriate staff and Executive Director.
2. Answer phone for Executive Director. Field and answer all routine questions.
3. Organize and prioritize large volume of information and calls.
4. Set up and maintain files, records and databases as required.
5. Assist the Executive Director in the management of his schedule.
6. Perform complex and confidential secretarial functions including developing written correspondence.
7. Compose reports, forms and other materials.
8. Schedule and organize activities such as meetings, travel, and organization activities.
9. Prepare agendas, notices, minutes and resolutions for Board of Directors and Board of Trustee meetings.
10. Handle confidential and non-routine information.
11. Work independently and within a team on special, nonrecurring and ongoing projects. Act as a project manager for special projects at the request of the Executive Director. These may include planning and coordinating multiple presentations, disseminating information and organizing organization events.
12. Create and develop visual presentations for the Executive Director.
13. Assist the entire team with projects and time-critical programs.
14. Perform other related duties as assigned.


Company Details

Task Aviation Int'l services

Cairo, Egypt

101-500 employees

Airlines/Aviation

N/A

Feb 2011 to Nov 2012 (1 year 9 months)
Office Manager at  DEMO METAL TRADING LLC. – EMIRATE COMPANY

Experience Details

Office Manager

Administration

Manager

Working as Office Manager/ Executive secretary of the Chairman Office and doing all Executive Secretary tasks and responsibilities as Follows:
1. Open e-mail and postal mail for the Executive Director, answer routine questions, determine level of priority, and direct items to appropriate staff and Executive Director.
2. Answer phone for Executive Director. Field and answer all routine questions.
3. Organize and prioritize large volume of information and calls.
4. Set up and maintain files, records and databases as required.
5. Assist the Executive Director in the management of his schedule.
6. Perform complex and confidential secretarial functions including developing written correspondence.
7. Compose reports, forms and other materials.
8. Schedule and organize activities such as meetings, travel, and organization activities.
9. Prepare agendas, notices, minutes and resolutions for Board of Directors and Board of Trustee meetings.
10. Handle confidential and non-routine information.
11. Work independently and within a team on special, nonrecurring and ongoing projects. Act as a project manager for special projects at the request of the Executive Director. These may include planning and coordinating multiple presentations, disseminating information and organizing organization events.
12. Create and develop visual presentations for the Executive Director.
13. Assist the entire team with projects and time-critical programs.
14. Perform other related duties as assigned.


Company Details

 DEMO METAL TRADING LLC. – EMIRATE COMPANY

Cairo, Egypt

11-50 employees

Mining and Metals

N/A

Jan 2008 to Dec 2010 (2 years 11 months)

Achievements


Schedule and organize activities such as meetings, travel, and organization activities, Prepare agendas, notices, minutes and resolutions for Board of Directors and Board of Trustee meetings and handle confidential and non-routine information.

Education

Bsc in Accounting

Education Details

Bsc

Accounting

Faculty of commerce, Cairo University, Egypt

C / Good / 65 - 75%

N/A

N/A

Faculty of commerce, Cairo University
2002 - 2006
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Gehan el Sadat School

Egypt

2001

B / Very Good / 75 - 85%

N/A

Gehan el Sadat School
2001

Training and Courses

Training/Course Details

ICDL, Computer

Oct 2007

AUC

N/A

This profile is fresh!
Last update 7 days ago.

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Profile Skills and Keywords

AccountingAdminAdministrationAirlinesArabicAviationBrowse InternetEnglishFinancial ServicesHandles StressICDL, ComputerInformation Technology ServicesInternetMicrosoft OfficeMining And MetalsNational Technology Group "NTG"NegotiatorOffice ManagerOffice Manager For The ChairmanOrganizerProblem SolverReadingTeam PlayerTraveling

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Intermediate

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

5-7 years

Internet

Internet

: Expert

: Extreme - I love it!

:

More than 7 years

Fields of Expertise

admin

admin

: Expert

: Extreme - I love it!

:

More than 7 years

Administration

Administration

: Expert

: Extreme - I love it!

:

More than 7 years

Key Skills

Negotiator, Organizer, Problem Solver, Handles Stress, Team Player

Online Presence

http://egypt.mubashertrade.com/ar/index.html

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