Ma. Jasmin Cabatuan

Executive Secretary Full Time

• Job Details:1. Coordinates office management activities to aid the executives (daily diary management, and general administrative works). 2. Scheduling and arranging international business meetings and conferences 3. Drafting memos, business correspondence, and emails sent on behalf of the executives. 4. Oversee the processing and arranging of various visa. 5. Prepares and organize complex travel bookings and other requirements during the trip as well as liaising the team for updates. 6. Personally greets and attends to the external executives' guests. 7. Processing of the expense reports for the executives (manual or online transactions). 8. Screens calls and incoming correspondence to ensure the delivery to intended recipient 9. Coordinates different meetings internal or external as required and attends if required. 10. Assist in producing reports, powerpoint presentations and charts to the executives and technical team. 11. Prepares and collating different management and technical reports. 12. Maintains strict confidentiality on the sensitive level of information. 13. Coordinates events and any technical requirements from offices of Oman and Japan. 14. Setting-up the office library and create library system. 15. Monitoring the reports, logs and soft copies from the JV Operators. 16. Work with the JV operators for the daily drilling reports, well site reports and other documents. 17. Creates well information and uploading final data SMT databases such as surveys and data logs. 18. Check regularly the update of daily production data. 19. Updates well summary reports and well test data in preparation of weekly reports. 20. Produce daily operations summary and the daily production status (Dubai, Oman and Japan Office). 21. Coordinates and assist the technical team in general.

Technical Assistant Full Time

• Job Details:1. General maintenance and organization of the technical office library. 2. Filing and maintain control of records to verify completeness and accuracy of data. 3. Manage archival activities for controlled documents and validation files, organize copies of physical documents. 4. Coordinate the activities of document control including distribution, tracking and reporting of documents. 5. Well and seismic database management and listing database. 6. Data manipulation and graphing. 7. Assist in preparation of technical data in request of partners and contractors. 8. Coordinates with the other departments with regards to present and upcoming projects. 9. General assistance to the Geology and Geophysics Dept. and Drilling Dept. 10. Minor art works includes preparation of special functions, financial reports, marketing brochure and company profile.

Senior Secretary Full Time

• Job Details:1. General assistance and support the entire office operations of the executive. 2. Diary management, organize travel arrangements, arrange meetings and conferences. 3. Screens incoming calls & emails, compose business correspondence and takes minutes of meetings as and when required. 4. Maintains various filing & records of management systems. 5. Prepares and handles tender inquiry/company profile for the submission of proposal to different clients 6. Handles routine administrative tasks such as purchases, inquiry, requisition of office supplies, keeping track of all printed stationery and maintenance of office equipment. 7. Act as liaison/coordinator for Abu Dhabi Branch to Dubai Main Office. 8. Provide general assistance to the Geotechnical Engineering Dept. for both geology and engineers in preparation for the final report, from the preparatory stage to the submission of final report to clients. 9. Assist in the preparation of final engineering reports are processed for office in a timely manner. 10. Supports the geology engineers in logging and laboratory results for the respective projects. 11. Maintains and updates the project status of all the on-going projects for Abu Dhabi. 12. Assist in the new hire application process for Abu Dhabi office, includes the background check and contacting previous employers. 13. Process recruiting and staffing documents relating to job applicants and new hires 14. Ensures that the Finance Department receives the proper paperwork to pay employees. 15. Administer the preparation of documents for licenses, working permits on site, working visa and insurance for personal. 16. Maintains employee information by entering and updating employment and status-change data.