MARWA Mohamed ZOHNY

Office manager / Executive assistant – General manager officeFull Time

• Job Details:• Provide professional high-level administration / secretarial assistant to the general manager and the management team in the office. • Achieve smooth operation for office and manage 100 % of the administration areas related. • Implement new follow-up and checklist for the office lead to increase the efficiency by 40 %. • Execute the office budget and review it on a quarterly basis and by mastering the administration-related material orders reduce the waste of material annually. • Provides superior administration support, coordination, communications, Problem-solving, prepare memos letters, presentations, and other documents as requested. • Implement a new system for files for easy data retrieving. • Attend meetings; prepare agendas and minutes. distribute it and follow up on the action plan. • Formulate the annual training plan for the admin team. • Provide internal training to uplift the administration team “office boys, receptionist, admin clerks and janitors “in technical & soft skills. Reflected effectively in the workflow and improved it by 25% saved quarter the usual time. • Review related outsource service contracts from the technical view such as: the cleaning company, laundry, catering, office supplies, hospitality … etc., which developed the choosing process by 30%. • Initiate the recycling project in the company to recycle all the paper even the shred it confidential documents. manage to minimize the use of the printing by 30% and contribute all the necessary used printing to the recycling cause. • Communicate with the sales department and the planning department to make sure we produce the required car on time for customers. • Follow up with the production team and Warehouse to receive the finished product. • Follow up with the warehouse to deliver the vehicle on time. • Prepare reports and execute them from MRP. • Update the MRP cycle related to admin & follow up with Warehouse to do the same with finish goods receiving. • Review and approve supply requisitions on the SAP system related to office supplies. • Conduct interviews for the administrative candidates as required and participate in the selection process for blue-collar uniforms according to the company regulation.

Facility & operation team leaderFull Time

• Job Details:• Ensure the day-to-day functions flow and regular facility check & inspection. • Demonstrate a Healthy, safe location according to the regulation in cooperation with H&S, quality and security departments lead to change the administration internal audit score from B to B+ in 6 months. • Coordinate with the concerns parties to formulate company-operation & facilities policies and find the most efficient ways to implement them with this mutual communication reached a smooth workflow. • Coordinate with the department heads and employees to determine staff requirements in order to provide most efficient environment. • Manage service function as cleaning, security, parking and building maintenance with maintenance dep., like heating & air conditioning systems …… etc., • Follow up the Staff transportation, technical contracts and the service. • Instruct EHS training to the required staff by EHS/Operations to comply with the standards. • Improve client satisfaction (employees). Increasing our department KPIs. • Implement the department budget according to the normal requirements and the new projects. • Execute new file system on the SAP to connect the fuel consumption with the car. Creating such a report to the management allows better overview on the department budget reflected on the fuel consumption reduced by 15 %.

Executive Assistant. (CFO Office).Full Time

• Job Details:• Updates and maintains the CFO calendar. • Coordinates and sets up high-level conference calls, board and management meetings, special events and travel arrangements. • Prepare and Coordinate efficiently company reports and slide presentations for board meetings including the monthly business report. • Prepare and update department charts & structures. • Prepare pivot tables, excel sheets, spreadsheets for the necessary finance information. & execute reports, memos and other documents as requested. • Rives the office invoices & execute the payment process in the accurate line business. • Arrange company membership renewal or new subscription plus membership in some organizations (AMCHAM, Chamber of food industries, health, and safety authorization). Prepare the payment forms & complete the necessary procedures to renew it. • Provides superior administration support to the CFO & the Chairman. including correspondence, coordination, communications, problem-solving and streamlined office functioning • Execute highly effective filing systems for fast and easy retrieval. by all types of filing methods (color coding, cross files, Line of business …. ETC) which highly help especially retrieving critical and important information.