Basic Info

Marwa Yassin

10 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

Office Manager for Commercial Director Sector at Acrow Misr For Scaffolding and Formwork

Experience Details

Office Manager for Commercial Director Sector

Administration, Human Resources, Operations/Management

Experienced (Non-Manager)

 Responsible for providing Top Management with weekly and monthly KPIs and reports.
 Organizing departmental functions, events, workshops, meetings and conferences.
 Drafting, reviewing, organizing and managing all inbound out outgoing correspondence.
 Ensuring confidentiality of company documents and information and ensuring
critical/original documents are filed safely
 Preparation of tenders from the beginning of the company's documents , client follow-up , the letter of guarantee ,purchase order and then the customer receiving the sums)
 Ensuring an organized filing system is in place that makes retrieval and archiving efficient
 Dealing with foreign companies to be their agent in MENA
 Arranged calendar, meeting and schedule arrangements according to priorities given by the Chairman, and reminded him to attend them after preparing the required files
 Arrange Travel (Visa, Flights/ Hotel booking, etc.)
 Preparing reports for Executive Committee Meeting Monthly
 Implements appropriate programs for communicating the status of
Operations, introductions of new methods or systems, solving problem situations.
 Arrange in coordination with Recruitment Team for the technical interview with applicants for open vacancies.
 Prepared reports to be submitted for the Board Members Meetings and General Assembly Meetings.


Company Details

Acrow Misr For Scaffolding and Formwork

Cairo, Egypt

More than 1000 employees

Construction - Industrial Facilities and Infrastructure, Consulting Services, Engineering Services

www.acrow.co

Aug 2015 to present (2 years)
CEO Office Manager at Arafa Group

Experience Details

CEO Office Manager

Administration

Experienced (Non-Manager)

 Working under the supervision of the Managing Director
 Responsible for all office administration work such as :-

 Reports & Presentations.
 Logistics Follow – Up.
 Training Center.
 Warehouse Follow – Up.
 Marketing & Sales Development.
 Sales & After Sales.
 Office Petty Cash.
 HR.
 CRM Database.
Company Attendance.

 Handling all official department correspondences.
 Answers & Screen telephone calls.
 Attends to visitors and assists other staff in the organization with their inquiries.
 Secretarial duties Such as (e-mails, letters, Faxes, Authorization, Approval, Hotel Reservation, Permission, Travel arrangements and requirements report.
 Schedule/Calendar management, Book meetings, Minutes of meetings, Minutes of meeting's action plans follow-up (i.e. deadlines, due dates, follow-up dates and action plan)
 Maintain updated filing system and database of all activities, Preparing, Formatting, Modifying and typing Price Offers and contracts.
 Design and implement the filing system hard and soft copies. Stored all data types from all departments,
 Help in developing business plans for existing and potential accounts.
 Reply to customers written and Verbal correspondences in a timely fashion that will increase customers’ satisfaction; latest within 24 hours.
 Update customers with information about the documents for their shipments.
problems faced by various customers.
 Organize & Assist in local & international fairs and exhibits.


Company Details

Arafa Group

Cairo, Egypt

N/A

Textile and Clothing, Import and Export , Real Estate/Property Management

N/A

Jun 2010 to Jul 2015 (5 years 1 month)
Senior Foreign Purchases at Signior for Trading and Marketing (Sub company of Arafa Group )

Experience Details

Senior Foreign Purchases

Administration

Experienced (Non-Manager)

 Responsible for out sourcing and finding new and alternative suppliers for raw material and all processes of negotiation after approving the samples.
 Responsible for proceeding the purchasing requests from the factory and expecting the needs.
 Handling the agreed payment terms with financial department.
 Prepare purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of established policies and regulatory guidelines.
 Carry out and follows all importing purchases process with the foreign suppliers.
 Responsible for all purchasing orders and importing logistic process.
 Achieve the company objectives which are related to the supply chain manager
 Executing, insuring and following up the Purchase orders activities with the suppliers, freight forwarders and clearing agents.
 Updating the systems with the latest information's (Prices, purchase orders status, etc....)
 Completing the purchasing cycle with the finance, stores and material control.
 Coordinating with the suppliers in order to solve any problem and to clear any discrepancy and to make the required actions to close the books correctly with the suppliers, stores and finance.
 Preparing and checking all documents ( shipping documents, customs checks, Certificate of origin, Invoices, Packing lists, fumigation certificate, letter of credit , bill of loading and Swifts)
 Coordinating with the various departments (Sales, material control, design, finance and stores) in order to respond to their needs in the right time.
 Negotiating the suppliers and freight forwarders to get the best offers


Company Details

Signior for Trading and Marketing (Sub company of Arafa Group )

Cairo, Egypt

N/A

Textile and Clothing, Import and Export , Real Estate/Property Management

N/A

Aug 2006 to Jun 2010 (3 years 10 months)
Executive Secretary at Kemit Company for Functional Feed Additives and Vaccines

Experience Details

Executive Secretary

Administration

Entry Level

 Upgraded office filing system, phone manner, office etiquette, handled all official Department correspondence, Secretarial duties (Such as e-mails, letters, Faxes, Authorization, Approval, Hotel Reservation, Permission , Presentations , Organization and Requirements report,
 Analyzing and resolving office administrative and procedural problems;
 Overseeing Projects ,Programs, Tasks and supervising, monitoring and evaluating the work of staff;
 Store all data types from the invoices respects, Statements, Retrieve Data, Data reviewing, Data analysis, Drivers and Helpers bonus Reports and other tasks related with all departments .
 Communicating effectively with co-workers, subordinates, superiors, the general public, representatives of public and private organizations and others sufficient to exchange or convey information and other tasks related with all departments.
 Responding to customer enquiries and complaints
 Organize and handle the documents and confidential information and ensure attention required.


Company Details

Kemit Company for Functional Feed Additives and Vaccines

Cairo, Egypt

51-100 employees

Agriculture/Fishing/Farming, Veterinary

N/A

May 2004 to Aug 2006 (2 years 3 months)

Education

Bachelor's Degree in Accounting

Education Details

Bachelor's Degree

Accounting

Cairo University, Egypt

Not specified

N/A

N/A

Cairo University
1996 - 1999
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Omelmoomeneen secandry school

Egypt

1994

B / Very Good / 75 - 85%

N/A

Omelmoomeneen secandry school
1994

Certifications

Certificate details

Master of Business Administration (MBA)

Dec 2017

N/A

N/A

N/A

Arab Academy For Banking and Finance Science

N/A

Training and Courses

Training/Course Details

• English Conversation Courses

May 2006

British Counsel.

N/A

Training/Course Details

• Advanced Professional Secretary Course

Jul 2007

American Chamber of Commerce

N/A

Training/Course Details

• Professional Secretary Course

May 2007

American Chamber of Commerce

N/A

This profile is fresh!
Last update 25 days ago.

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Profile Skills and Keywords

Able To Deal With Complex ManagersAccountingAdministrationAgricultureArabicArabic And English Writing SkillsBrowthing Internet By My TapletBusiness AdministrationCEO Office ManagerCommunicatorConstruction - Industrial Facilities And InfrastructureConsulting ServicesEngineering ServicesEnglishExecutive SecretaryFarmingFishingHandles StressHelping PeopleHuman ResourcesImport And ExportLeaderManagementMaster Of Business Administration (MBA)Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordMy WorkOffice Manager For Commercial Director SectorOrganizerProblem SolverProperty ManagementRacingReal EstateSales BackgroundSecretical DuitiesSenior Foreign PurchasesSolving ProblemsTextile And ClothingTyping SkillsVeterinary Advanced Professional Secretary Course English Conversation Courses Professional Secretary Course

Self-assesed Skills

Languages

English

English

: Fluent

: Fluent

: Advanced

: Advanced

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

Typing skills

Typing skills

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Outlook

Microsoft Outlook

: Advanced

: Extreme - I love it!

:

3-5 years

Microsoft Word

Microsoft Word

: Advanced

: Extreme - I love it!

:

More than 7 years

Microsoft Excel

Microsoft Excel

: Advanced

: High

:

3-5 years

Microsoft PowerPoint

Microsoft PowerPoint

: Intermediate

: Medium

:

3-5 years

Arabic and English writing skills

Arabic and English writing skills

: Intermediate

: High

:

3-5 years

Fields of Expertise

able to deal with complex managers

able to deal with complex managers

: Expert

: Extreme - I love it!

:

3-5 years

Secretical duities

Secretical duities

: Expert

: Extreme - I love it!

:

More than 7 years

Solving problems

Solving problems

: Advanced

: Extreme - I love it!

:

3-5 years

Business Administration

Business Administration

: Advanced

: Extreme - I love it!

:

5-7 years

Sales Background

Sales Background

: Intermediate

: Extreme - I love it!

:

3-5 years

Key Skills

Leader, Communicator, Organizer, Problem Solver, Handles Stress

Online Presence

https://www.facebook.com/marwa.yassin.169?ref=tn_tnmn

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