Mahmoud Elshewy

Administrative Secretary

• Job Details:Drafted, reviewed, and managed formal business correspondence, contracts, and official letters, ensuring accuracy, compliance, and professional communication. Monitored and tracked employee tasks, preparing detailed progress reports for the CEO via WhatsApp and email, enhancing workflow transparency and efficiency. Organized and maintained the CEO’s schedule and appointments, managing farm fertilization planning through Google Calendar to ensure timely execution. Negotiated and coordinated with suppliers, securing cost-effective pricing and optimal shipping solutions, reducing procurement expenses. Handled real estate inquiries via social media, driving engagement and satisfaction. Led procurement operations, sourcing watches, uniforms, and mobile homes from Alibaba.com and Chinese e-commerce platforms, ensuring quality, cost efficiency, and timely delivery. Optimized property maintenance by sourcing specialists and coordinating repairs for peak efficiency and quality. Leveraged ChatGPT, DeepSeek, and Gemini for automation, analytics, and insights.

Secretary

• Job Details:Managed and maintained patient records and visit documentation using DrChrono, eClinicalWorks (ECW), and Microsoft Office Suite (Word, Excel, OneNote), ensuring accuracy and HIPAA compliance. Streamlined communication with healthcare professionals via email and WhatsApp, enhancing workflow efficiency. Organized medical data on Google Drive, ensuring security compliance and easy retrieval. Trained new hires, developed onboarding materials, and improved team productivity. Executed stock trades on Ameritrade for physicians, applying market analysis for informed decisions. Utilized AI tools like ChatGPT, DeepSeek, and Gemini for document automation, data analysis, and administrative optimization.

Secretary

• Job Details:Conducted in-depth research using Google, online databases, and industry-specific sources, ensuring accuracy and reliability of gathered information. Organized and managed virtual meetings via Microsoft Teams, utilizing TLDV for automated meeting documentation and future reference. Compiled and transformed research data into structured PowerPoint presentations, Excel spreadsheets, Word documents, and PDFs, enhancing clarity and usability. Designed and maintained a structured schedule for the manager’s daughter, balancing study sessions, extracurricular activities, and personal development. Uploaded, categorized, and tracked research findings and related documents on Basecamp, ensuring efficient collaboration and streamlined follow-ups.