Mahitab S. Elserougy

Executive SecretaryFull Time

• Job Details:• Maintain office services by organizing office operations and procedures; controlling correspondence; maintain filing system; review and approve equipment procurement; manage clerical functions. • Implement office policies by following standards and procedures. • Complete operational requirements by scheduling and assigning employees; follow up on work results. • Keep management informed by reviewing some reports and information

Executive SecretaryFull Time

• Job Details:• Report to the CEO • Handle all incoming documents and correspondences (invoices, faxes, letters, etc.) making registration, presentation to management and distribution as assigned. • Provide an accurate daily department distribution log for all incoming. • Prepare the monthly HO approval of invoices for the courier service following a complete review of all outgoing couriers from HO. • Ensure availability of courier vouchers, envelopes and order in case of need. • Ensure daily accurate and correct employees, managers and guests\visitors attendance log books. • Provide a monthly attendance sheet for all HO personnel officer at the first working day of the following month. • Ensure the delivery of couriers from HO to the concerned site. • Ensure daily proper filling of letters\faxes. • Monthly update the company's contact list to match any changes. • Prepare the monthly meeting room reservation schedule. • Set & prepare refreshment order list (food & beverages) for management meetings, employee forums, training, and visitors. • Assist in photocopy and preparation of the client's monthly invoices. • Replace the officer manager in minor hotels reservations or other normal secretarial activities in case of OM absence (if requested).