Basic Info

Mohamed Magdy

8 years

Giza Governorate, Egypt

Bachelor's Degree

Experienced

Work Experience

Lead Document Controller, QA/QC Department at GS E&C

Experience Details

Lead Document Controller, QA/QC Department

Quality

Experienced (Non-Manager)

N/A


Company Details

GS E&C (multinational)

Cairo, Egypt

More than 1000 employees

Construction - Industrial Facilities and Infrastructure, Engineering Services

www.gsconst.co.kr

May 2015 to present (1 year 7 months)
Department Administrator at Power System Projects (PSP) - El Sewedy Electric

Experience Details

Department Administrator

Administration, Project/Program Management

Experienced (Non-Manager)

▪ To create & maintain a strong administrative system for handling all department’s work in order to fulfill different projects’ requirements and provide them with best services in best time frame.

▪ To handle and prepare all general correspondences including inter-office memos, official letters, administrative forms, minutes of meetings, different reports and e-mails according to company's quality management system.

▪ To create and handle a documentation system, recording of information, maintaining files, processing paper works, in addition to creation and maintaining electronic databases in accordance with business needs.


Company Details

Power System Projects (PSP) - El Sewedy Electric (multinational)

Cairo, Egypt

More than 1000 employees

Engineering Services, Engineering Services, Construction - Industrial Facilities and Infrastructure

www.psp.com.eg

Mar 2015 to Apr 2015 (1 month)
Administrator, Executive Assistant at Kharafi National KSC

Experience Details

Administrator, Executive Assistant

Administration, Human Resources

Experienced (Non-Manager)

• To follow-up all Equipment Division’s corporate affairs related to Operations Manager’s Office (Corporate Manager) and other countries of operations; including Kuwait, UAE, Qatar, Egypt and Lebanon branches.

• To maintain a high level of administrative interaction between the different sections of Equipment Division in Kuwait and Equipment Division in all other countries of operations.

• To coordinate with Equipment Division Supervisors to arrange the required vehicles & equipment requested by the cost centers.

• To handle and prepare all general correspondence including inter-office memos, official letters and e-mails.

• To prepare the official administrative forms according to company's quality management system procedures.

• To ensure the effective day-to-day operation of the Administration Section in accordance with the Company’s policies and procedures.

• To maintain a high level of administrative interaction between the Equipment Division, its clients and other Company Departments.

• Participation in the Equipment Division’s annual budget recommendation to Project Controls Services Department (PCSD), based on cost & revenue forecast.

• Participation in formulating the equipment standard hire rates based on the utilization, market rate as well as cost effectiveness.

• Documentation and recording of information, maintaining files, processing paper works, and performing day-to-day administrative tasks.

• To assist in the preparation and updating of new and existing procedures and flowcharts for Equipment Division as well as the whole organization.

• To create and maintain Electronic databases in accordance with business needs.

• To arrange the preparation of agreements with different subcontractors and equipment suppliers, and to prepare documentation for their payments.

• To prepare invoices for cost centers in accordance with company’s policy and procedures.

• To prepare and conduct orientations for other departments representatives or new employees whenever required.

• To coordinate with designated agents and representatives for insuring and registering vehicles and equipment.

• To prepare correspondence regarding vehicle and equipment accidents and Insurance related issues.

• To attend meetings with the subcontractors to solve the problems as deemed necessary.

• To be responsible for collecting Data from projects in all locations and analysing it to be finally reported.

• To coordinate the annual performance evaluation of department’s personnel, and reviewing all employees’ job descriptions against actual work being done.

• Participation in the interview panels designed for selecting and recruiting new employees, then coordinating with the Human Resources Department for recruitment processes and formalities.


Company Details

Kharafi National KSC (multinational)

Al Ahmadi, Kuwait

More than 1000 employees

Construction - Industrial Facilities and Infrastructure, Engineering Services, Engineering Services

www.kharafinational.com

Mar 2013 to Feb 2015 (1 year 11 months)
Administrator at Kharafi National Egypt

Experience Details

Administrator

Administration, Human Resources

Experienced (Non-Manager)

• To receive equipment & vehicle requests from cost centers and validate them.

• To coordinate with Equipment Division Supervisors to arrange the required vehicles & equipment requested by the cost centers.

• To handle and prepare all general correspondence including inter-office memos, official letters and e-mails.

• To prepare the official administrative forms according to company's quality management system procedures.

• To ensure the effective day-to-day operation of the Administration Section in accordance with the Company’s policies and procedures.

• To maintain a high level of administrative interaction between the Equipment Division, its clients and other Company Departments.

• Participation in the Equipment Division’s annual budget recommendation to Project Controls Services Department (PCSD), based on cost & revenue forecast.

• Participation in formulating the equipment standard hire rates based on the utilization, market rate as well as cost effectiveness.

• Documentation and recording of information, maintaining files, processing paper works, and performing day-to-day administrative tasks.

• To assist in the preparation and updating of new and existing procedures and flowcharts for Equipment Division as well as the whole organization.

• To create and maintain Electronic databases in accordance with business needs.

• To arrange the preparation of agreements with different subcontractors and equipment suppliers, and to prepare documentation for their payments.

• To prepare invoices for cost centers in accordance with Company policy and procedures.

• To review the Maintenance Program For vehicles and equipment and review the history of maintenance and repair for each equipment and vehicle.

• To prepare and conduct orientations for other departments representatives or new employees whenever required.

• To coordinate with designated agents and representatives for insuring and registering vehicles and equipment.

• To prepare correspondence regarding vehicle and equipment accidents and Insurance related issues.

• To attend meetings with the subcontractors to solve the problems as deemed necessary.

• To be responsible for collecting Data from projects in all locations and analysing it to be finally reported.

• To coordinate the annual performance evaluation of department’s personnel, and reviewing all employees’ job descriptions against actual work being done.

• Participation in the interview panels designed for selecting and recruiting new employees, then coordinating with the Human Resources Department for recruitment processes and formalities.


Company Details

Kharafi National Egypt (multinational)

Cairo, Egypt

More than 1000 employees

Construction - Industrial Facilities and Infrastructure, Engineering Services, Engineering Services

www.kharafinational.com

Oct 2010 to Mar 2013 (2 years 5 months)
Executive Secretary at Korea International Cooperation Agency (KOICA)

Experience Details

Executive Secretary

Administration, Project/Program Management, Human Resources

Experienced (Non-Manager)

• To prepare and review all forms of communications to provide information to experts, supervisors, peers, subordinates and to communicate with other counterparts.

• To Handle and prepare all general correspondence including inter-office memos, official letters and e-mails.

• To document & record information, maintain files, process all paper work, and to perform day to day administrative tasks.

• To develop and maintain constructive and cooperative working relationships with other counterparts, organizations, governmental entities, projects and agencies.

• To ensure events, processes and all relevant documents comply with project's procedures, policies, regulations & standards.

• To schedule and confirm appointments for project personnel in addition to planning, arranging and managing meetings, conferences, workshops and seminars related to the project when required.

• To read and analyze all incoming mails, faxes, memos, submissions, and reports in order to determine their significance and plan their distribution.

• To design all prints related to the project including brochures, leaflets, flyers, invitations and business cards.

• To act as a focal point to meet and greet visitors to the project office.

• To order, dispense and maintain supplies required for regular office administration works.

• To assist project's Personnel in the interpretation of the project policies and procedures.

• Written translation of letters, reports ...etc, from English to Arabic and vice versa in addition to interpretation between the project experts and others.

• To prepare all types of presentations related to project’s activities, plans, schedules and developments.

• Personal assistance for the project experts.

• To participate in selection and recruitment and training of new team members for the project, then supervising them and delegate work whenever required.

• To manage employees files, in addition to managing the process of evaluation and selection of the employees/ candidates who will travel to Korea for training purposes.


Company Details

Korea International Cooperation Agency (KOICA) (multinational)

Cairo, Egypt

501-1000 employees

Non-Profit Organizations

www.koica.go.kr

Jan 2009 to Oct 2010 (1 year 9 months)
Secretary to Project Manager at Korea International Cooperation Agency (KOICA)

Experience Details

Secretary to Project Manager

Administration, Human Resources, Project/Program Management

Entry Level

• To prepare and review all forms of communications to provide information to experts, supervisors, peers, subordinates and to communicate with other counterparts.

• To Handle and prepare all general correspondence including inter-office memos, official letters and e-mails.

• To document & record information, maintain files, process all paper work, and to perform day to day administrative tasks.

• To develop and maintain constructive and cooperative working relationships with other counterparts, organizations, governmental entities, projects and agencies.

• To ensure events, processes and all relevant documents comply with project's procedures, policies, regulations & standards.

• To order, dispense and maintain supplies required for regular office administration works.

• To schedule and confirm appointments for project personnel in addition to planning, arranging and managing meetings, conferences, workshops and seminars related to the project when required.

• To assist project's Personnel in the interpretation of the project policies and procedures.

• To coordinate with others to receive or submit regular reports and forms in time.

• Written translation of letters, reports ...etc, from English to Arabic and vice versa in addition to interpretation between the project experts and others.

• Personal assistance for the project experts.

• To participate in selection, recruitment and training of new team members for our projects.

• To manage employees files, in addition to managing the process of evaluation and selection of the employees/ candidates who will travel to Korea for training purposes.


Company Details

Korea International Cooperation Agency (KOICA)

Cairo, Egypt

501-1000 employees

Non-Profit Organizations

www.koica.go.kr

Nov 2007 to Dec 2008 (1 year 1 month)

Achievements


- To create & maintain a strong administrative system for handling all department’s work in order to fulfill different projects’ requirements and provide them with best services in best time frame.

- To handle and prepare all general correspondences including inter-office memos, official letters, administrative forms, minutes of meetings, different reports and e-mails according to company's quality management system.

- To create and handle a documentation system, recording of information, maintaining files, processing paper works, in addition to creation and maintaining electronic databases in accordance with business needs.


- I have coordinated the annual evaluation of our department’s personnel, reviewed all their job descriptions against actual work being done. This resulted in employees responding favourably to having their voices heard, and to HR providing a more supportive workplace.

- I have demonstrated commitment to staff relations by taking the time to listen to complaints and deal with issues related to staff problems and trying to resolving them before reporting that to the senior management.


- Creation of a strong administrative filing system which was a prominent weak point in our department.

- Participation in the interview panels designed for selecting and recruiting new employees, then coordinating with the Human Resources Department for recruitment processes and formalities. It created a very smooth hiring process at a very stressful time due to award of new projects.


- Managing the process of evaluation and selection of the employees who will travel to Korea for training purposes.


- Managing the process of evaluation and selection of the employees who will travel to Korea for training purposes.


Education

BA in English Linguistics & Translation

Education Details

BA

English Linguistics & Translation

Helwan University, Egypt

C / Good / 65 - 75%

N/A

N/A

Helwan University
2003 - 2007
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Embaba General Secondary School

Egypt

2003

A / Excellent / 85 -100%

N/A

Embaba General Secondary School
2003

Training and Courses

Training/Course Details

Diploma in Human Resources - Online

Mar 2014

ALISON - Advanced Learning Interactive Systems Online

N/A

Training/Course Details

Fundamentals of Human Resources

Mar 2014

ALISON - Advanced Learning Interactive Systems Online

N/A

Training/Course Details

Presentation Skills for Non Managers

Aug 2014

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

Communication Skills Training Session

Jun 2014

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

Body Language Training Session

Apr 2014

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

Commitment & Ethics Training Session

Mar 2014

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

Creative Thinking & Innovation Training Session

Oct 2013

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

Business Writing Training Session

Sep 2013

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

Planning & Organizing Training Session

Jun 2013

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

General & Equipment-related Administration

Apr 2012

Kharafi National Learning & Development Center (Kuwait)

N/A

Training/Course Details

E-Learning Courses

Dec 2013

Thomson NETg - Human Soft Learning Solutions via Kharafi National E-learning Gateway

31 E-Learning Courses in different fields.

Training/Course Details

Customer Service & Focus

Oct 2014

Kharafi National Learning & Development Center (Kuwait)

N/A

This profile is not updated!
Last update more than 3 months ago.

Jobseeker photo

Profile Skills and Keywords

AdaptiveAdministrationAdministratorAdministrator, Executive AssistantArabicAttention To DetailsBody Language Training SessionBusiness Writing Training SessionCommitment & Ethics Training SessionCommunication Skills Training SessionComputer MaintenanceConstruction - Industrial Facilities And InfrastructureCreative Thinking & Innovation Training SessionCreativity & RenovationCustomer Service & FocusDepartment AdministratorDetails-orientedDiploma In Human Resources - OnlineDocument ControlE-Learning CoursesERPEngineering ServicesEnglishEnglish Linguistics & TranslationExecutive SecretaryFlexibleFrenchFundamentals Of Human ResourcesGS E&CGeneral & Equipment-related AdministrationHuman ResourcesHuman Resources (HR)Human Resources StudiesInitiativeInternet ResearchKharafi National EgyptKharafi National KSCKorea International Cooperation Agency (KOICA)Lead Document Controller, QA/QC DepartmentLeaderMicrosoft OfficeNon-Profit OrganizationsPlannerPlanning & Organizing Training SessionPower System Projects (PSP) - El Sewedy ElectricPresentation Skills For Non ManagersProgram ManagementProjectQuality AssuranceQuality ControlReadingSecretarial & Office ManagementSecretarySecretary To Project ManagerTranslationTravelling

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Fluent

French

French

: Beginner

: Beginner

: Beginner

: Beginner

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

5-7 years

Administration

Administration

: Expert

: Extreme - I love it!

:

More than 7 years

Secretary

Secretary

: Expert

: Extreme - I love it!

:

More than 7 years

Internet Research

Internet Research

: Expert

: Extreme - I love it!

:

More than 7 years

Translation

Translation

: Expert

: Extreme - I love it!

:

More than 7 years

ERP

ERP

: Expert

: Extreme - I love it!

:

3-5 years

Human Resources (HR)

Human Resources (HR)

: Intermediate

: Extreme - I love it!

:

3-5 years

Computer Maintenance

Computer Maintenance

: Intermediate

: High

:

More than 7 years

Fields of Expertise

Document Control

Document Control

: Expert

: Extreme - I love it!

:

3-5 years

Administration

Administration

: Expert

: Extreme - I love it!

:

More than 7 years

Secretarial & Office Management

Secretarial & Office Management

: Expert

: Extreme - I love it!

:

More than 7 years

Translation

Translation

: Expert

: Extreme - I love it!

:

More than 7 years

Human Resources

Human Resources

: Intermediate

: Extreme - I love it!

:

3-5 years

Key Skills

Leader, Planner, Initiative, Flexible / Adaptive, Details-oriented

Online Presence

https://www.linkedin.com/profile/view?id=133718125&trk=nav_responsive_tab_profilewww.m-magdy1987.wix.com/home

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