Luna Ahmed Hamed

executive assistantFull Time

• Job Details:• Coordinate with the DC for all required document control activities at site.  Assist the Project Director and Commercial Project Director in day-to-day activities in daily operations to reduce workload and create a comprehensive view on the project • Preparing and submitting monthly invoice and monthly report • Coordinate of all general office activities such as maintenance, office supplies, office equipment maintenance and repairs • preparing cost authorization for issuing Cheques • Responsible for petty cash of all procurement ( maintenance spare parts, office supplies, chemicals) • Preparing and follow up purchase request • Assist in the finance department using AXIOM program to (insert invoices, printing AP & GL, printing supplier account statement, insert Alum Sulphate & Chlorine invoices & checks • Preparing payments vouchers & PO • preparing, review & compare bank account statement with AXIOM . Coordinate and establish all travel arrangements (domestic and international) • Book airline tickets and make hotel reservation • Give the support to procurement when it needs e.g ( contact suppliers, issue Payment voucher and PO, follow up with engineers team to sign the invoices as QC)