Lubna Hany Ghaith

Lead Document ControllerFull Time

Senior Projects Coordinator, Office ManagerFull Time

• Job Details:• Responsible for organizing of internal and external meetings • Support activities and assistance to the top management. • Checking "manager" email on an ongoing basis throughout the day, and respond independently to all routine inquiries and questions • Acting as the point of contact among executives, employees, clients and other external members. • Booking transport and accommodation. • Managing executives’ calendars and set up meetings. • Assisting the management team with any administrative tasks, preparing or updating reports, organizational charts, company-wide announcements, third party contracts, etc. • Provide executive and administrative support • Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses •Provide administrative and clerical support to departments or individuals. •Organize and plan meetings, events and conferences involving Board, local committees and/or all staff meetings •Schedule meetings and arrange conference rooms. •Alert manager about cancellations or new meetings. • Maintains confidential and specialized files •Preparing letters, presentations, and reports •Supervising and monitoring the work of administrative staff • Prepare correspondence and stuff mail into envelopes. • Arrange for outgoing mail and packages to be picked up. •Handle confidential and non-routine information. •Coordinates office management activities. •Takes initiative and maintains an active role in special projects •Determine matters of top priority and handle accordingly. •Prepare agenda for meetings. •Plans events and volunteer activities. •Maintain office procedures. • Responsible for all the scaffolds and form work for the project. • Preparing schedules, resources, equipment and information of the project. • Act as the point of contact and communication with all participants through project. • Preparing regular reports for our department. • Responsible for preparation of all O&M Manuals. • Coordinating in preparing the Cash Flow & Budget Forecast for the current projects. • Monitoring the progress of the project. • Handling and distribute email, correspondence memos, faxes and forms, filling and organizing data, provide general support. • Coordinating proposals and contracts for all new operations. • Work closely with planning department to update the detailed project schedule, including all relevant major activities’ histograms. • Responsible for all document control activities for the Company and projects. • Provide professional document control duties applying diversified knowledge and experience of document control and filing practices to support all projects. • Responsible to process all submittals and input into the system. • Maintain updated submittal log, monitor the submittal schedule and status • Transmit documentation and submittals through the Clients SharePoint system. • Receive, log, and track plans and specifications as received including all revisions. • Support project team in regards to submittals, RFI’s, RFQ’s, drawings, specifications, and other project documents. • Preparing payment requests, POs, submittals… etc. • Performs other related duties as required and assigned.

Senior Document ControllerFull Time

• Job Details:- Developed and maintained document control processes for the efficient management . - Developed electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external stakeholders - Developed Document management systems store current versions of such documents by unique identifier and revision level. - Trained by GE Energy to define, establish, and maintain document control methods in order to enable users for readily identify and access the current revision of all such documents - Provided full admin support to the team - Undertake any other duties assigned. Projects: Project Name: EEHC 20xTM 2500+Emergency Power Project in Egypt Owner: The Egyptian Armament Authority End User: EECH - Egyptian Electricity Holding Company