Isis Boulos Amin

OFFICE MANAGERFull Time

• Job Details:• New hires, Provide induction, Work station, stationary, computers, contact list. • Organize and arrange QPM office Supplies, Stationary, furniture, I.T. • Main Point of contact for QPM between CCC and QD for cleaners, tea boys. Drivers, Parking, Deliveries, and office supplies. • Responsible for all staff travel arrangements, flights, cars and hotels. • Responsible for liaison with QPM/HILL/DAPO/EC Harris on all HR issues and personnel issues including visa, banking, car hire, domestic travel, accommodation support. • Responsible for office support staff interviews and recommendation for hiring , ie secretarial, clerks, drivers, etc. (Liaise with QPM Cairo). • Manage switchboard on behalf of all QPM/QD staff. • Maintain contact lists • Schedule and manage all meeting room bookings. • Main point of notification for staff absence. • Manage all staff typing and photo copy requirements • Manage all staff timesheets. • Manage office relocation, ie site office refurbishment and new site offices; ensure transition for staff is seamless. • Manage QPM power and I.T. and telephone Requirements. • Manage QPM office support staff.

Executive SecretaryFull Time

• Job Details:Executive Secretary replaced Secretary on Maternity leaves • Follow up and prepare all internal & external correspondences to compose memos & Faxes, issues actions and other professional documents such as Note Verbale , Protocol matters, Organization internal & External missions Preparation of mission claims…etc and review all letters issued in reply to correspondences forwarded by other Departments and prepare all answers to correspondence as appropriate. • Responsible for managing the administrative issues of the Section, organizing the agenda of the Head of Section, co-coordinating with other Sections of the Delegation, and organizing the appointments of colleagues. The tasks demanded a good sense of discretion, given the diplomatic nature of the work of the Delegation, as well as courtesy and conscientiousness in dealing with embassies, government offices, headquarters in Brussels, and other organizations and agencies. • Also assisted to the Press Officer, and occasionally the Ambassador, in a secretarial capacity. • Follow-up on pending issues/actions, providing feedback to Division Manager. • Responsible for all staff travel arrangements, flights, cars and hotels. • Managing all the Office expenses through the Petty Cash Payment. • Schedule and manage all meeting room bookings.

OFFICE MANAGERFull Time

• Job Details:• Maintaining and following up with all necessary accounting documents records such as Bank transfers, Bank Authorization Signature, Banks Reconciliation …etc. • High ability to compose memos, correspondence, agreements, and other official documents. Varies level of detail to accommodate the differing needs of management. • Strong ability to maintain the superior’s diary. • Follow-up on pending issues/actions, providing feedback to Division Manager. • Following up with the actions and due dates of all ongoing action plans and communicate with other departments to receive and relay information as required. • Following up the daily records and ensuring financial monthly reports and their distribution to all concerned. • Follow up and prepare all internal & external correspondences to compose memos & Faxes, issues actions and other professional documents related to the chairman’s office and review all letters issued in reply to correspondences forwarded by other. • Departments and prepare all answers to correspondence as appropriate. • Maintaining proper filing & records of correspondences.