Lilian Attallah

Office Manager to Managing DirectorFull Time

• Job Details:• Providing Administrative support to the Managing Director & Company Executives, coordinate schedule, handling appointments & handling information requests & performing clerical functions which are preparing. • Establishes, develops, maintains & updates filling system for the executive team. • Handling & organizing company meetings preparations, reservations, ensure receiving high quality of the meeting. • Attending meetings, taking minutes and keeping notes. • Handle customer inquiries and complaints. • Oversee adherence to office policies and procedures • Ensure security, integrity and confidentiality of data. • Responsible for assembly & board meetings of the owner co. (reservations, preparations & maintain all documents). • Handle all instructions & responsibilities for cashier's department. • Receive original invoices & prepare Final Memo for suppliers to be signed. • Responsible for maintaining contracts (Fees for services contracts, Lease agreements, Rental agreements, etc.). • Organize the office layout and order stationery and equipment. • Organize meeting papers, agendas & facilities for meetings. • Responsible for handling courier service, process & follow up on the sent & received packages. • Create, follow up & process the required PRs for all related tasks & actions. • Follow up on the invoicing & payments of the tasks & actions. • Maintain the condition of the office and arrange for necessary repairs.

Ex. Secretary & Assistant to the Financial ManagerFull Time

• Job Details:• Accounting Clerk Cover Letter involved updating and maintaining accounting records including tabulate expenditures and receipts. • Sort and distributing incoming post and organizing and sending outgoing post. • Organizing and storing paperwork, documents and computer-based information. • Arranging meetings, appointments and organizing it. • Providing important links between accountants and suppliers. • Input accounting data into the accounting system with speed and accuracy. • Preparing and processing purchase order, invoices, cheque requests, manual cheques and contract payments. • Ensures purchase order, receiving and invoicing are matched. • Responsible for maintaining contracts (Fees for services contracts, Lease agreements, Rental agreements, etc). • Maintaining the accounts payable function. • Preparing and providing a log of suppliers memo by advance payable, down payments and the final payments. • Preparing and providing the financial statements to the Egyptian Exchange each quarter yearly. • Providing reports of the company’s activities to the Egyptian Exchange. • Maintaining the reports that are reviewed each month of the Hotel Budget. • Provides reports as required by finance management team. • Attending meetings, taking minutes and keeping notes. • Photocopying and printing various documents, sometimes on behalf of other colleagues.

Secretary to the Office ManagerFull Time

• Job Details:• Writing Letters. • Sending e-mails and faxes. • Administration, record keeping. • Designs filing system and ensures that these systems are updated. • Organizing meeting. • Personal affairs. • Devising and maintaining office systems. • Performance management and improvement tracking system. • Preparing the reports to the manager.