LICHELL ALMAREZ DOMINGO

HR ADMINISTRATIVE COORDINATORFull Time

• Job Details:HR Administrative Coordinator Nov. 1, 2016 - Present Econosto Mideast B.V. (ERIKS Group) Dubai, United Arab Emirates  Serves as a primary point of direct Administrative and HR contact and liaison with other offices, individuals, clients and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.  Responsible for providing general Administrative and Human Resource support to the Administration Manager and HR Manager, and includes keeping personnel records and documentations for all employees (internal & external), clients and agencies.  Explains company personnel policies, benefits and procedures to employees.  Maintain the databases, generate reports , and check emails, mails and send prompt replies for the action to be taken in a timely manner.  Provides confidential Administrative and HR support for the Director and Senior Managers, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with HR and Administrative problems and inquiries as appropriate.  Assists in the coordination, supervision, and completion of special projects as appropriate.  Performs miscellaneous job-related duties as assigned.  Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management and related activities. And continue to perform my duties & responsibilities as mentioned on my below previous designation as well as Managing Office, Arrange events and Fund Raising Activities / Events and deals special child

ADMIN & HR ASSISTANT cum SR. RECEPTIONISTFull Time

• Job Details:Administrative Assistant & HR Assistant May. ‘14 – Oct. ‘16 Cum Senior Receptionist Econosto Mideast B.V. (ERIKS Group) Dubai, United Arab Emirates HR Assistant duties  Handles and manage medical insurance of the company  Handles and manage the annual claim air ticket and boarding pass of the company. Handles staff accommodation, visa and others.  Prepare spreadsheet report every end of the month  Handles and manage Trainings / workshop. Set up the training room. Prepare & Distribute Certificates/Recognitions.  Handles and manage medical room & medical kit. Assists staff to medical room who are not keeping well.  Manage and update Employee Master List (visa & passport expiration, birthdays, medical insurance, validity and other details inclusive family members).  Send announcement of birthday celebrants, birth of newly born, weddings, lost & found to all staff and other activities / memos  Handle and manage company transportation  Contracts (renew / revise)  Request and negotiate quotations  and other issues of company transportation.  Manage, file, record, keep on track and approve staff company mobile, renewal of visa (family member as well) and to be handover to Finance dept. to be debited on the salary.  Schedule meeting and assists candidates for interview.  Prepare documents for renewal of staff visa and for new staff as well and coordinate with the PRO.  Main contact person of internal & external employee for any HR inquiries.  Coordinator – travel agency, insurance company, company transportation, training company Administrative Assistant duties  Directly reporting to the Executive Secretary & Administration Manager of the Managing Director / Cluster Director.  Effective diary management and planning of the Executive Secretary diary/workload.  Provided administrative support to the Senior Manager & Managing Director /Cluster Director.  Serves as the main liaison of all internal & external staff.  Entrusted for decision making such as :  Travel arrangements (air & booking), OK to board process, visa application for internal & external staff, transportation, check in online (boarding pass).  Coordinator - Travel Agency, Hotels and other suppliers to discuss contract, corporate rate/prices and payment terms, credit facility.  Database administration – all senior managers passport & visa expiration as well as the managing director, credit card, skywards, expenses and other maintain the highest level of confidentiality.  Arranged and scheduled conference room for meeting & conferences.  Wrote reports and correspondence from dictation and handwritten notes.  Maintained an up-to-date department organizational chart:  Created PowerPoint presentations used for monthly /quarterly monthly expenses report of all departments (Sending monthly expense report of all sales staff/managers with a copy to their senior managers).  Organized files, create folder /e-filling for all scanned documents.  Supervise, monitor and pproperly routed& filling of agreements, contracts, company licenses, and invoices through the signature process.  Submit all reports before the deadlines given.  Handles and manage, record lease car of the company, vehicle registration, police report, replacement and servicing, contracts, fuel reimbursement (expense declaration).  Handles and manage all company mobiles, activation/deactivation of account, sim cards to all entitle staff. Finance Support: Approval of Incoming Invoices  Approved all incoming invoices and approved for payment all transactions under Administration dept. and handover to Finance dept. for their booking (Dubai, AUH and Qatar offices).  Prepare and submit expense declaration sheet of all Senior Managers& Managers expenses.  Handle and manage petty cash. Warehouse Support:  Monitor, record, file all Forklifts (insurance, registration card, passing papers) of the company and which are due for renewal  Liaise with the Insurance company for the issuance of Insurance  Provide all necessary documents to the PRO for the renewal, testing & passing of Forklifts. Purchasing duties  Purchase company stationeries supplies as requested by departments, printing of letterheads, business cards, delivery orders, vouchers and other requirements of the company.  Keep on track all ordered items and see to it to be delivered on time.  Check all purchased items and distribute to the main department / concern.  Prepare and raise Local Purchase Order – Oracle – Orion 10.6, Citrix and Sage 500 ERP.  Record and prepare report to be sent to all head of the departments the quarterly expenses for their record. Manage Office  Handles maintenance & timely check of office Supplies / Requirements.  Manage set up occasional gatherings/events, business meetings, business dinner/lunch and exhibitions.

ADMIN ASSISTANT cum SR. RECEPTIONISTFull Time

• Job Details:Administrative Assistant cum Senior Receptionist Aug ’08 – Apr ‘14 Econosto Mideast B.V. (ERIKS Group) Dubai Investments Park  Directly reporting to the Executive Secretary & Administration Manager of the Managing Director.  Purchase of office supplies/ stationeries  Handles and manage the office specially the Reception  Inventory of stationeries and other office supplies  Maintenance for the air fresheners, delivery of drinking water, collection of skip /waste, and others  Catering  Arrange conference room for meeting  Maintain cleanliness of Reception Area  Set rules in the Reception to be implemented Handles and manage agreements / contracts / licenses and invoices under the scope of work of Admin Dept. (AUH & Dubai office)  Handles air & hotel bookings, visa application of internal & external staff as well as guest.  Handles fuel, Salik, credit card of all entitled staff.  Encode and update database of Managing Director, Senior Managers and frequent travelers validity of passport, visa and others.  File important documents / organized files, create folder /e-filling for all scanned documents.  Team leader - Supervise my team Dubai & AUH specially the day to day duties. Set open meeting.  Main contact person of all internal & external staff as well as clients. Manage Office  Handles maintenance & timely check of office Supplies / Requirements.  Manage set up occasional gatherings/events, business meetings, business dinner/lunch and exhibitions.