kholoud ahmed eid

HR SpecialistFull Time

• Job Details:1. Recruitment :  Assist the HR manager and other staff as requested  Provide administrative services for the Executive Director  Responsible for effective and fast recruitment processes both internally and externally.  Follow up and coordinate with recruitment channels ( agencies , newspapers , internet recruitments websites .. etc.,  Responsible for using all recruitment forms and get required signatures.  Responsible for CV’s filtration.  Proactive cooperation with other departments for interviews.  Responsible for offers preparation and negotiation. 2. Payroll:  Collect, process and communicate relevant data in a timely manner, prioritizing where necessary.  Create and maintain accurate files and reports.  Develop internal and external relationships to benefit the business.  Perform daily payroll department operations.  Manage workflow to ensure all payroll transactions are processed accurately and timely.  Understand proper taxation of employer paid benefits.  Issuing HR letters with salaries.  Prepare job analysis, job evaluations and job classifications Management of KPIs.  Perform compliances for unclaimed property payroll checks.  Process accurate and timely year-end reporting when necessary.  Handling all kinds of social insurance forms.  Make sure payments are made on a monthly basis to the local authorities (Tax & Social insurance authorities)  Preparing and reviewing personnel files.  Handling Medical Reimbursement Cases through the medical company.  Perform all payroll process on ERP system .  Preparing, reviewing and calculating payroll registers.  Handling all payroll issues. 3. Resignation:  Perform Exit interview.  Responsible for applying all resignation, firing procedures.  Responsible for performing exit interview questioner.  Support HRM with weekly (when required) update report and analysis on resignation, firing.  Ensure compliance with the laws.  Maintains personnel files in compliance with applicable requirements.  Perform other related duties as required . 4. Training:  Collect the training needs for each department manager.  Review the training records for the employees and prepare a training plan.  Providing the Introductory Training for any new employee  Prepare employee training record for each employee and keep it in the employee’s file.  Preparing a list of employees that are ready to take any external training.  Select the instructor for the internal training according to the training subject.  Preparing the approved training suppliers list.  Inform the trainee(s) about the time and the location of the course.  Offer periodical training programs to help workers maintain or improve job skills.  Monitor, evaluate and record training activities and program effectiveness.  Attend meetings and seminars to obtain information for use in training programs, or to inform management of training program status  Coordinate recruitment and placement of training program participants  Evaluate training materials prepared by instructors  Devise programs to develop executive potential among employees in lower-level positions.  Negotiate contracts with clients, including desired training outcomes, fees and expenses.  Monitor training costs to ensure budget is not exceeded, and prepare budget reports to justify expenditures to HRM 5. Performance appraisal  Collect employee’s appraisal monthly performance appraisal from all departments.  Responsible for monthly analysis for performance appraisal.  Monitoring employee’s performance appraisal  Monthly report to HRM about performance appraisal 6. Personnel:  Preparation of Letters & Faxes  Ensure compliance with the laws  Keeps employee records up-to-date  Maintains personnel files in compliance with applicable requirements  Processes personnel action forms and assures proper approvals  Payroll procedures and per diem following up.  Provide advice and assistance to staff and management on pay and benefits systems  Solving and reporting employee’s requirements.  Fill and monitor data on ERP system  Following up employees contracts renewals, change status, social insurance, medical Insurance ...etc.  Ensuring application of employee’s benefits.  Handling employee’s Mobile business lines .  Provide advice and assistance in developing human resource plans.  Monitor daily attendance and send weekly report t to HRM with attendance analysis.  Following up investigation requests.