khaled helaly

Executive Secretary Full Time

• Job Details:-Devising and maintaining office systems, including data management and filing. - Arranging travel, and accommodation reservations. - Screening phone calls, enquirers and requests, and handling them. - Meeting and greeting visitors at all levels. - Dealing with incoming email, faxes and post, often corresponding on behalf of the manager. - Producing documents, briefing papers, reports. - Maintain hard copy and electronic filing system. - Arrange meeting rooms for internal and external meetings as requested, and in advance for recurring meetings. - Organizing and attending meetings and ensuring the manager is well prepared for meetings. - Responsibility for accounts and budgets. - Prepare Monthly report for staff status new hiring, resignation, head office staff. - Issued memos for transfer, debit note, Modify salary, appointment, contract renewal, etc. - Provide general office support and follow up on all administrative issues, solving problems.