karima karam

Executive Assistant to the ( CEO ) .Full Time

• Job Details:• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. • Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. • Communicates directly and on behalf of the CEO with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed. • Prepare correspondence, reports, memos and presentation material as required, noting the need for accessibility in all documentation from all sources • Organizing & scheduling meetings • Reviewing incoming messages to determine their significance. • Compiling meeting minute • Conducting research & preparing correspondence. • Renewal of company licenses • Following up with all company's departments ( operations, accounting , Logistics ) • Review all companies' contracts with legal department. • Follow up with the chairman all the new company projects. • Follow up with the logistics team everything & solve all the problem with clients. • Support the HR department as follow :- 1- Responsible for receiving all the hiring documents of the new hires. 2- Responsible for making the new employees sign their contracts and social forms 3- Responsible for the on-boarding /off-boarding employees on system and their emails as well . 4- Responsible for issuing finger print of the new employees. 5- Assists in the recruitment process. 6- Follow up that all the employees have opened bank accounts & follow up with the new one . 7- Responsible for the company's social insurance . 8- Maintain the database and employee files . 9- Develop forms and processes for all employee related to request & actions . 10- Responsible for renewal of residency for foreign employees.

Logistics Coordinator - Import & ExportFull Time

• Job Details:• Follow up all import garments shipments. • Handling all shipments with suppliers and agents from all over the world starting from issuing purchase order & following up all payments to the suppliers & preparing the orders ,labeling , packing , .........etc until the shipments arrive to Egypt . • Prepares documents and forms to move goods efficiently through import and export steps and procedures. • Reviews paperwork and documents to ensure shipping, handling, storage charges, and customs fees are billed correctly. • Create, book and track dray (ocean container) moves from origin to destination • Schedule and manage delivery appointments based on availability, and container & flight arrival. • Negotiate rates with carriers analyzing more effective rates. • Ensure that billing of freight charges is effectively carried out. • Facilitate audit of billing and payment of freight charges. • Great strong communication with the customer to advice of any issues. • Maintain exceptional relationships with all carriers and partner with the transportation team to provide outstanding customer service. • Update and maintain rate files and supply rates to management as needed. • Ensure superior level of customer service is provided at all time. • Supported business development unit in attracting new potential clients. • Participated actively in the development plan of the business units across the company.

The Import/Export AssistantFull Time

• Job Details:• RResponsible for all clients shipments ( Import & Export ) . • Responsible for all hotels shipments (Four Seasons Hotels). • Responsible for dealing with foreign agents & freight forwarders & shipping lines ( sea & Air ) to get the best rates . • Responsible for checking & coordination of shipping manifests. • Required dealing with agents abroad as well as all customers inquiries in a tactful manner at all different situations, both confrontational and non-confrontational. • Responsible for prepare all reports on the status of incoming & exporting shipments • Responsible for the clearance procedures & prepare all the documents needed for customs clearance till releasing the shipments and transportation to the final destination. • Responsible for making booking for export shipments with shipping line . • Responsible for review all B/L & shipment documents with the agent , client , shipping & air lines. • Responsible for LCL department "making manifest, making division for consolidation shipments