Basic Info

Kareem Hassan Mohamed

5 years

Cairo Governorate, Egypt

Bachelor's Degree

Manager

Work Experience

Office Manager and operations officer to CEO at Al Nasser Group

Experience Details

Office Manager and operations officer to CEO

Operations/Management, Administration

Manager

Responsibilities & Duties:
 Assist in Strategic Management
1- Organize meetings Brainstorming to put forward the vision of the company and the preparation of the minutes of the meeting (Board Members & CEO)
2- Coordinate meetings workshop to put forward the MISSION of the company and the preparation of the minutes of the meeting (Board Members & CEO & Management)
3- Organize meetings presentation the strategy and SWOT Analysis (Board Members & CEO & Managment)
4- Assist in follow up POLICIES & PROCEDURES BUSINESS PLANS by use MCRS system (Management)
5- Coordinate and follow up KPI & ACTION PLANS (Management)

 Office Organization
1- Coordinate work flow, organize office operations and procedures.
2- Design & Manage filing system, ensure filing systems are maintained and up to date.
3- Perform basic clerical tasks, such as systematically arranging letters, memos, invoices and other documents according to an established system. Sorts and distributes incoming and outgoing mail. Ensure completion of paperwork.
4- Maintains the office records, ensure protection and confidentiality of data, files and record
5- Coordinate schedules and activities.
6- Maintain the condition of the office and arranging for necessary repairs.
7-Design and implement office policies, establish standards and procedures.

 Meeting&Events;:
1- Plan meetings, prepare meeting agenda in advance and arrange meeting facilities.
2- Attend conferences; assist with trade shows and events planning.
3- Take part in any administrative events to assure secretarial follow-through.


 Manager & Departments
1- Support senior level managers and may supervise other support staff.
2- Handle overflow work from department and executive assistants.
3- Perform administrative and office support activities for multiple supervisors.
4- Maintain calendar; ascertain which events require boss's presence.
5- Responsible for reporting to higher management and acting as a contact between administrative support and the senior management.
5- Compose correspondence/reports for senior management, which may include essential mail, reports, staff performance, process replies on own initiative or from bosses' dictation or notes.

 Staff

1- Supervise office staff & administrative employees, such as office clerk and secretaries.
2- Manage the staff that is responsible for the specific task, assignments, programs &events;.
3-Recruit, select and train office staff.
4- Coach and discipline the staff.
5- Orient the new employees about the office policies, procedures and equipment
6- Directing maintenance staff levels to cover for absences and peaks in workload.
7- Provide guidance and expertise to staff in resolving care receiver problems or concerns.


 Traveling
1- Making travel arrangements, arrange travel through internal or outside agents in advance.
2- Prepare itinerary, trip file, supplies & expense report tools for the boss.

 Office Supplies
1-Anticipate needed supplies & place orders for supplies and services within the budget guidelines of the organization.
2-Ensure& maintain an adequate supply of stationery and equipment.

 Visitors & Telephone
1- Manage the company's lobby area, receive and directing visitors, schedule visits away from boss's area to protect priority/private tasks.
2- Screen telephone calls and fax, handle incoming calls, receive and route calls, arrange "callbacks" to protect boss's time .DO phone inquiries as needed.
3- Update phone directories.








Company Details

Al Nasser Group (multinational)

Riyadh, Saudi Arabia

101-500 employees

Engineering Services, Business Supplies and Equipment , Retail

www.alnasserco.net

Feb 2014 to Jan 2016 (1 year 11 months)
Executive Secretary and office Manager to CEO at ( TABARAK Holding

Experience Details

Executive Secretary and office Manager to CEO

Administration

Experienced (Non-Manager)

Job Description: the implementation of plans, instructions, the organization and management of affairs of the Office for CEO
Responsibilities range from …..
• Write a weekly report to indicate what has been accomplished and what work has been postponed with the statement of the reason
• organizing and indexing reports received from departments and other sister companies and presented to the CEO
• follow the decision of the CEO and registered them in its own records
• preparation of the plan for the weekly, Monthly , quarterly business
• receiving and directing and send e-mail messages for the for CEO and indexing these messages
• Ensure that all office equipment and electrical in working condition and constantly asked officials of maintenance within the company and from outside and follow-up maintenance work for all desktops in the office
• Education and directing members of secretarial assistants and upgrade their level of job order to prepare them to take responsibility after his promotion and performance evaluation reports to provide their own
• Preparation for the special meetings for CEO and coordination and processing of all documents and documents that belong to the subject of the meeting and writing the minutes of all meetings.
• Organization of business trips
• handling all investigation issue created by CEO
• analysis all operational reports and make it in brief template


Company Details

( TABARAK Holding

Cairo, Egypt

101-500 employees

Real Estate/Property Management

www.tabarakholding.com

Feb 2011 to Dec 2013 (2 years 10 months)
Secretary to general Manager at Axon Education Center

Experience Details

Secretary to general Manager

Administration

Experienced (Non-Manager)

Experience in all works of secretarial to the general Manager of Axon Education Center from month, 2 / 2011, to, month 1/ 2012
Responsibilities range from;

•Clerical duties to the general Manager.

•Typing official documents & letters

•Writing daily and monthly reports about movement (in & out).

•Maintain Board of Manager Calendar by setting, monitoring, and confirming appointments.

•Scheduling appointments, meetings and conferences for business procurement or for presentation to be delivered.

•Greeting clients and visitors and giving them an outline of the nature of business of the organization.

•Handle incoming & outgoing phone calls & faxes of the Manager.

•Ordering stationery and office furniture

•Dealing with post and emails.

•Dealing with complex queries and complaints on the telephone and by email
.
•Organizing office maintenance and repair work

•Delivering in-class presentations demonstrating Axon package services such as students’ online self-study account activation.

•Scheduling course dates & timings by coordinating with students, Axon instructors and managers to produce course schedules which suit customers and the deadlines of Axon calendar

•Following up on existing clients and Axon instructors and reminding them of course starting dates, of timings for new levels, and of possible changes in course schedules

•Support , guidance and control staff received reports of daily work

•Preparation of meetings to discuss the new action plan with the heads of departments and the General Manager and submit monthly reports, Written minutes of the meeting and distribution and follow-up managements in the implementation of the Action Plan.


Company Details

Axon Education Center

Cairo, Egypt

101-500 employees

Education

www.axonegypt.com

Feb 2011 to Sep 2011 (7 months)

Education

commerce in Accounting department

Education Details

commerce

Accounting department

El-Gazeera Academy, Egypt

C / Good / 65 - 75%

N/A

N/A

El-Gazeera Academy
2006 - 2010
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Elfostat

Egypt

2006

C / Good / 65 - 75%

N/A

Elfostat
2006

Certifications

Certificate details

General accounting ( manual - computerized )

Sep 2012

N/A

N/A

001883

Egyptian group for accounting and auditing

(•Prepare all financial statements accounts according to Egyptian Accounting standards and •Prepare trial Balance and calculate the sales tax and tax return (Bookkeeping & Excel).

Certificate details

Experience certificate

Jan 2015

N/A

N/A

N/A

Al Nasser Group in Saudi Arabia

Experience certificate 1 year as Office Manager

Training and Courses

Training/Course Details

•Communication skills & Clerical task & •Technical support and •Division of Axon courses .

Nov 2010

Axon Training center

•Division of Axon courses . •Clerical task: filling data in students cards, online client database, and attendance sheets. •Technical support for using student log in online Power-Learn cards. Communication skills when delivering presentations on Axon services.

Training/Course Details

Course English conversation

Jan 2012

Victoria college

English conversation including ( 6 level

Training/Course Details

OJT SAP Program

Mar 2014

Al Nasser Group

 Reports of departments  Discounts customers  Release of purchase orders

Training/Course Details

Office Management

Mar 2011

Future Generation Foundation

•Course Office Management Daily Routine Duties ( Office managers – Fundamentals for Daily Routine – Customer Service & Telephone Usage – Travel Arrangements – Meeting & Conferences ) Fundamental Skills ( Time Management – Conflict Resolution – Public Speaking – Business Etiquette – Communication Strategies – Building Self Esteem – Business Writings ) Technical Microsoft Office OUTLOOK.

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Last update more than 2 months ago.

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Profile Skills and Keywords

Accounting DepartmentAdministrationAl Nasser GroupBusiness PlanningBusiness Supplies And EquipmentCourse English ConversationDetails-orientedEducationEngineering ServicesEnglishExecutive Secretary And Office Manager To CEOExperience CertificateFollow Up Tasks Strategy And Plan With The DepartmentsGeneral Accounting ( Manual - Computerized )Google Applications And SlidesHard WorkerI Do What I Shall Do With Great SuccessInitiativeInternet ResearchManagementMicrosoft OfficeMicrosoft OutlookOJT SAP ProgramOffice ManagementOffice Manager And Operations Officer To CEOOperation OfficerOrganizerPrepare The Meetings Models And StrategiesProblem SolverProperty ManagementReal EstateRetailSAPSecretary To General ManagerShare Spreadsheet Excel & Word & PowerpointCommunication Skills & Clerical Task & Technical Support And Division Of Axon Courses .

Self-assesed Skills

Languages

English

English

: Advanced

: Advanced

: Advanced

: Advanced

Tools and Technologies

Management

Management

: Expert

: Extreme - I love it!

:

3-5 years

Microsoft Outlook

Microsoft Outlook

: Expert

: Extreme - I love it!

:

3-5 years

Google applications and slides

Google applications and slides

: Expert

: Extreme - I love it!

:

1-3 years

share spreadsheet Excel & word & powerpoint

share spreadsheet Excel & word & powerpoint

: Expert

: Extreme - I love it!

:

1-3 years

Prepare the meetings models and strategies

Prepare the meetings models and strategies

: Expert

: High

:

1-3 years

Microsoft Office

Microsoft Office

: Advanced

: High

:

3-5 years

SAP

SAP

: Intermediate

: Extreme - I love it!

:

Less than 1 year

Internet Research

Internet Research

: Intermediate

: High

:

1-3 years

Business Planning

Business Planning

: Intermediate

: Medium

:

1-3 years

Fields of Expertise

Office Management

Office Management

: Expert

: Extreme - I love it!

:

3-5 years

Operation officer

Operation officer

: Expert

: Extreme - I love it!

:

1-3 years

Follow up tasks strategy and plan with the departments

Follow up tasks strategy and plan with the departments

: Expert

: Extreme - I love it!

:

Less than 1 year

Key Skills

Hard worker, Initiative, Organizer, Problem Solver, Details-oriented

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