Julius Espinosa

Planning and Support Specialist

• Job Details:Composed business correspondence, managed confidential documents and coordinated internal and external communications. Arranged travel bookings and accommodations. Maintained filing systems, controlled office and marketing supplies and ensured smooth day-to-day office operations. Managed procurement and inventory of office, pantry and equipment supplies with a focus on quality and cost-effectiveness. Coordinated internal shipments and provided outbound shipment updates to customers. Handled petty cash and branch office disbursements. Coordinated with the head office for payroll reimbursements, iqama renewals and other HR-related tasks. Prepared quotations and assisted sales engineers in drafting proposals. Followed up on payment collections and liaised with clients regarding billing and account status. Ensured timely submission of reports and maintained documentation for proposals, collections and project updates.

Document Controller cum Site Secretary

• Job Details:Drafted and managed correspondence with clients, consultants, subcontractors, and suppliers. Maintained logs for all incoming and outgoing project communications, ensuring proper tracking and distribution. Controlled internal and external distribution of quality system documents and maintained audit trails. Prepared payment certificates for both project and subcontractors; supported supplier cost negotiations. Organized and filed key project documents, including letters, shop drawings, and submittals. Coordinated with MEP subcontractors to track progress and update civil and MEP documentation. Monitored site material stock levels and initiated local purchase orders as required. Prepared and submitted daily, weekly and monthly progress reports to consultants. Managed preparations for weekly meetings and documented minutes for record-keeping. Supervised labor attendance and supported payroll processing and wage distribution. Handled site petty cash fund, including disbursement and regular replenishment.