Jonathan Malto

Senior Document ControllerFull Time

• Job Details:•Document Management: Oversee the creation, formatting, editing, distribution, and storage of documents, ensuring adherence to organizational standards and procedures. •Document Control System: Implement and maintain a document control system or software to manage documents efficiently. This includes establishing naming conventions, version control, and access permissions. Documentation Review: Review documents for accuracy, completeness, and compliance with internal and external standards, policies, and regulations. •Distribution and Retrieval: Distribute documents to relevant stakeholders, track distribution, and facilitate document retrieval upon request. •Recordkeeping: Maintain accurate and up-to-date records of all documents, including revisions, approvals, and related correspondence. •Quality Assurance: Ensure that document control processes comply with quality management standards and contribute to continuous improvement initiatives. •Training and Support: Provide training and support to staff on document control procedures, systems, and best practices. •Archiving and Disposal: Develop and maintain document retention schedules, oversee the archiving process, and coordinate the disposal of obsolete documents in accordance with retention policies. •Audits and Compliance: Assist in internal and external audits by providing documentation and ensuring compliance with regulatory requirements and industry standards. •Collaboration: Collaborate with cross-functional teams to streamline document management processes and promote a culture of document control awareness.