Jean Naeem

Astra Travel

• Executive Secretary /personal Assistant to the Managing DirectorFull Time

  Apr 2015 - Present -10 yrs, 2 months

  Egypt , Giza

  • Job Details:- Acting as a first point of contact: dealing with correspondence and phone calls. - Carry out the entire secretarial work required in an efficient manner. Managing the daily/weekly/monthly agenda and arrange new meetings, appointments and travel arrangements. - Reminding the Managing Director of important tasks and deadlines. - Preparing and distributing correspondence, memos, minutes of meetings, emails, corporate contracts, proposals, forms, lists, reports, offers and all other miscellaneous tasks. - Producing documents, briefing papers, reports and presentations. - Establish, maintain and update a filing system. - Liaising with staff, suppliers and clients. - Handle miscellaneous issues and special assignments as related to the Managing Director. - Taking on some of the manager's responsibilities and working more closely with management. - Handling preparation of Events, Cycle Meetings and VIP Visits related to the Corporate Accounts. - Preparing and sending Announcements & News Letters to customers regarding Travel Services issues. - Issue Travel Insurance polices through Amadeus System.
• Secretary to the General ManagerFull Time

  Feb 2014 - Apr 2015 -1 yr, 2 months

  Egypt , Giza

  • Job Details:- Answer and screen telephone calls, and respond to emails, messages and other correspondence. - Manage busy calendar, meeting coordination and travel arrangements. - Take dictation and write correspondence. - Handle miscellaneous issues and special assignments as related to the General Manager. - Prepare confidential and sensitive documents.