Jafar Alaidroos

Logistics Assistant - Shipping & Port Operation

• Job Details:Manage GCMF cargo handovers for the Yemen project in SAP LESS, ensuring efficient coordination across the supply chain. Provide technical support for SAP LESS system implementation and troubleshooting, optimizing performance and resolving issues promptly. Conduct monthly physical inventory at Hodeida and Saleef ports using SAP LESS to ensure accurate stock tracking and compliance. Generate and manage logistics documents in SAP LESS, demonstrating proficiency in system-based documentation and processes. Oversee dispatch operations from Hodeida port to warehouses, including container yard management and warehouse contract coordination. Monitor vessel discharge and unloading operations and liaise with clearing and forwarding agents to oversee unloading, transport, and laytime tracking. Track shipments from origin to destination and provide regular status updates. Collaborate with transporters and CFAs to ensure timely truck availability and smooth logistics workflows. Work with warehouse teams to plan and prioritize goods receipt, ensuring timely and efficient offloading from the port. Coordinate with YSMO for lab test results, ensuring timely follow-up and documentation for compliance. Supervise the LTI tracking sheet for accurate port reporting and data management. Maintain detailed records for the logistics-shipping unit, demonstrating strong organizational and documentation skills.

Admin and Logistics Assistant

• Job Details:Lead and oversee full-cycle procurement processes for projects and operations, including issuing RFQs, evaluating suppliers, and ensuring compliance with organizational policies. Track and verify the procurement and distribution of materials to warehouses, ensuring accuracy against specifications, invoices, and contracts. Manage inventory and distribution of office supplies and facility materials, including forecasting quarterly needs to support continuous operations. Coordinate official travel and vehicle operations, including scheduling, maintenance tracking, fuel monitoring, and maintaining accurate usage logs. Prepare and follow up on recurring payments, such as rent, utilities, and maintenance contracts, ensuring timely processing. Submit monthly reports covering stock levels of nutrition commodities, vehicle usage, incident reports, communication activities, and logistics updates. Support the organization of internal events, such as meetings, workshops, and training sessions, ensuring all logistics and documentation are in place. Provide general administrative support, including managing correspondence, prioritizing information flow, and maintaining effective communication within the office. Maintain organized and accurate filing systems for administrative, operational, and financial documents.

Correspondence Specialist

• Job Details:Draft and manage professional correspondence with manufacturers, suppliers, and customers regarding purchases, orders, invoices, product inquiries, and claims. Monitor and track shipments from port of loading through to receipt at warehouse, ensuring timely and accurate delivery updates. Prepare formal responses and documentation for queries, including merchandise requests, claims, delegations, detailed product lists, and pricing information. Review and verify the accuracy of incoming letters and invoices, making necessary corrections and revisions to ensure clarity and correctness. Assist and coordinate with the director in supervising and facilitating daily operational activities. Maintain organized archives of shipment files, invoices, reports, and other critical documents for easy retrieval and audit purposes.