ingy Youssef

Administrative AssistantFull Time

Administrative AssistantFull Time

• Job Details:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on executive's behalf • Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary • Answering phone calls in polite and professional manner • Welcoming visitors and identifying purpose of their visit before directing them to appropriate department • Managing executive's calendar, including making appointments and prioritizing most sensitive matters • Screened calls and emails and responded accordingly to support executive correspondence • Responded to emails and other correspondence to facilitate communication and enhance business processes • Organized envelopes, postage and mail correspondence for staff and leadership • Developed and maintained automated alert systems for important deadlines • Updated spreadsheets and created presentations to support executives and boost team productivity

Admin Assistant ManagerFull Time

• Job Details:• assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff • allocation of resources to enable task performance • coordinate office staff activities to ensure maximum efficiency • evaluate and manage staff performance • recruit and select office staff • organize orientation and training of new staff members • coach and discipline office staff, design and implement filing systems • ensure filing systems are maintained and current • establish procedures for record keeping • monitor record keeping, ensure security and confidentiality of data • design and implement office policies and procedures • handle customer inquiries and complaints • manage internal staff relations