INAS Zaki Aboul Ela

ِAdministrative ManagerFull Time

• Job Details:Business Administration Manager Administration ManagerDockland clothingMar 2015 - Dec 20161 yr 10 mos5 St.# 273 Maadi, Cairo, Egypt. To manage the provision of high quality and sustainable administrative support and personal assistance to Operations managers and staff to enable the smooth running of the Operations Directorate and delivery of strategic objectives Ensure general office administration, reimbursement of claims, Telephone/Mobile Phone Exp. bills etc. Interact with Labor Authorities, Professional Tax and other legal matters. Procurement and maintenance of office equipment/furniture/fixtures, to ensure their serviceability. Procurement and issue of stationery to various divisions and maintain their proper records and maintenance Arranging for any specific requirements, Food and Beverages, venue payments and follow-up. Maintain proper record of company assets and ensure accountability. To ensure general office maintenance like, housekeeping, pest control, hygiene, electrical and mechanical, space management, minor repairs (Carpentry, masonry, furniture, painting etc.). Deal with vendors/service providers like suppliers, courier. Take care of legal cases and their proper follow-up. Ensure legal liabilities and timely renewal of Trade License, Property Tax etc. *Establish and carry out departmental or organizational goals, policies and procedures. *Direct and oversee an organization's financial and budgetary activities. *Manage general activities related to working environment and providing services *Innovate by applying new technologies in the workplace *Consult with other executives, staff and board members about operations *Negotiate or approve contracts and agreements *Appoint department heads and managers. * Analyze Financial statements, and performance indicators *Identify place to cut costs and to improve performance, policies and programs. *Provides both clerical and administrative support to Company President, either as part of a team or individually. The role plays a vital part in the administration and smooth-running of businesses throughout industry. Administrative assistant are involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff. Job Duties and Tasks: • using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases; • devising and maintaining office systems; • booking rooms and conference facilities; • using content management systems to maintain and update websites and internal databases; • attending meetings, taking minutes and keeping notes; • managing and maintaining budgets, as well as invoicing; • liaising with staff in other departments and with external contacts; • ordering and maintaining stationery and equipment; • sorting and distributing incoming post and organizing and sending outgoing post; • liaising with colleagues and external contacts to book travel and accommodation; • organizing and storing paperwork, documents and computer-based information; • Photocopying and printing various documents, sometimes on behalf of other colleagues. • recruiting, training and supervising junior staff and delegating work as required; • manipulating statistical data; • Arranging both in-house and external events.

Import &logistic ManagerFull Time

• Job Details:• Review, sign, and approve the related sales documents for all orders (local/export). - To issue order confirmation for each order according to pre-planned production schedules. - To submit the weekly production schedule to the planning dept. - Follow up with the supply chain dept. on the production status and observe deviations (if any). - Inform the client (and sales in charge) in case of any time deviations & revise the order confirmation accordingly. - Communicate with the logistics dept. to follow-up shipment status and make sure that each client arrangements are being fulfilled. - Update export clients with our dispatching arrangements. - Follow up upon receiving the shipping documents at our finance department to make sure of smooth & quick flow confirming that documents were sent to the client on time. - Ensure updating of the sales tracking reports.

Import & Export ManagerFull Time

• Job Details:• Review, sign, and approve the related sales documents for all orders (local/export). - To issue order confirmation for each order according to pre-planned production schedules. - To submit the weekly production schedule to the planning dept. - Follow up with the supply chain dept. on the production status and observe deviations (if any). - Inform the client (and sales in charge) in case of any time deviations & revise the order confirmation accordingly. - Communicate with the logistics dept. to follow-up shipment status and make sure that each client arrangements are being fulfilled. - Update export clients with our dispatching arrangements. - Follow up upon receiving the shipping documents at our finance department to make sure of smooth & quick flow confirming that documents were sent to the client on time. - Ensure updating of the sales tracking reports.