Ibrahim Ahmed Kamar

Personal Assistant / General Services Department ManagerFull Time

• Job Details:• Maintains calendar, schedules appointments and meeting rooms. • Makes travel and accommodation arrangements. • Maintains records through filing, retrieval, retention, storage, compilation, coding, updating to ensure all needed records and files are in safe place and easy to retrieve. • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing spreadsheet, database, or presentation software. • Responsible for routine correspondence and reports from dictation or handwritten copies using personal computer to ensure all management in/out correspondence is done • Uses various software applications, such as spreadsheets, relational databases, to assemble and/or format data and/or reports. • Receive Maintenance requests and follow up. • Request of quotation's from vendor's (Stationary - catering - Furniture - Leaser car's - Office Equipment's - Printing press). • Picks up and delivers business related materials as required to ensure that all required material is delivered on time • Answers telephone, screens callers, relays messages, and greets visitors. • Opens sorts and screens mail, and ensure they sent to the correct person. • Operates personal computer to access e-mail, electronic calendars, and other basic office support software. • Completes various requests as directed by Unit Head & Department Manager. • Knows the formal and informal departmental goals, standards, policies and procedures which include familiarity of other departments. • Sensitive to the interrelationship of both people and functions. • Responsible for Archiving contract.

Executive Administrative AssistantFull Time

• Job Details:• provide administrative support for presidents, CEOs, chairpersons and other company executives • Establish and maintain effective working relationships with president's staff, officials and the general public • Arrange and schedule appointments for the president as requested, supervised the preparation of materials for meetings as needed • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing spreadsheet, database, or presentation software • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures • Set up and oversee administrative policies and procedures for offices organizations

Senior Administrative AssistantFull Time

• Job Details:• Prepared memorandums outlining and explaining administrative procedures and policies to supervisory workers • Planed conferences • Composed and typed routine correspondence and prepared materials for special events such as invitations, guest lists, RSVPs, programs, etc. • Compiled and typed statistical and budget related reports, maintained related databases and enters new data • Worked with word processing, spreadsheet and database software to complete administrative tasks • Acted as custodian of college documents and records. • Handled sensitive and extensive confidential information