Basic Info

Hatem El Meshtawy

15 years

Cairo, Egypt

Bachelor's Degree

Manager

Work Experience

Human Resources & Administration Manager at Smart Glass Company

Experience Details

Human Resources & Administration Manager

Human Resources

Manager

Responsible to translate business objectives into a set of strategic HR initiatives and actions, act as strategic business partner by aligning HR/Admin. initiatives with company goals, embedding HR strategy into day to day operations and providing innovative business solutions for business growth, profitability and high levels of employee engagement and diversity.

Key accountability include;

HR policies & procedures
Recruitment & Selection
Performance Management
Training & Development
Payroll Management
Personnel Administration
General Administration Services
Human Resources Key Responsibilities:
Responsible for setting & Develop company policies and procedures for all HR and Administration services to cater current and future business needs.
Contribute to the business strategy by facilitating business leaders to identify, prioritize, and establish organizational capabilities, behaviors, structures, and processes.
Ensuring availability and periodic maintenance of job descriptions by coordinating with department managers to know of any changes in the duties and responsibilities for the current positions, and developing job descriptions for the new established positions.
Establish methods for job analysis and update the compensation structure of the company as per the instructions of the senior management and market trends.
Develop the key competencies needed to support the business and training and development plan for employee engagement and retention.
Supervising the development of internal training programs for new employees to get familiar with policies and procedures.
Managing tasks related to the personnel for the employees, this includes attendance, circulars, salaries, vacations, performance appraisal, incentives, awards, warning letters….etc. in addition to the issuance of all employees' working permits, residence certificates, passports renewal, licenses renewal, visitors visit visa, and other formal papers related to the employees.
Supervising the preparation of statistical reports regarding applicant flow, selection, promotions, transfers, terminations and turnover and recommending remedial actions when needed.
Liaising with payroll, absence recording, and holiday recording systems.
Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Selecting and negotiating with health insurance agencies to get the best deals, this would cover all employees.
Create a performance based corporate culture by cascading company vision, mission and core values to all employees.
Setting objectives and development of KPIs for all organizational functions.
Manage the response to staff complaints/grievances by monitoring, evaluating, escalating and closing the complaints, through appropriate processes promptly and fairly.
Represent the company at any personnel related inquiries or investigations.
Maintaining knowledge of legal requirements and government reporting regulations affecting human resources functions and ensuring policies, procedures and reporting are in compliance as well as consulting legal counsel to ensure that policies comply with applicable labor laws.
Administration Key Responsibilities:
Supervise and oversee the complete administrative operations to ensure maximization of efficiency and effectiveness of services;
Handling paperwork related to the company’s licensing and operation.
Ensuring of all utilities (such as water, electricity, telephone, mobile, Internet etc.)
Responsible for the logistics and transport management.
Ensure Maintenance and service of vehicles used by the company.
Confer with governmental agencies to coordinate safety and other traffic programs.
Plan, administer and control budgets for contracts, equipment and supplies.
Finalize legal contracts and documents of company in coordination with Legal Affairs Department.
Follow up Insurance documents of vehicles and building with the assistance of the Financial Department.
Disseminate utilities expenses and reviews it (telephone, gasoline, electricity, water,…etc.)
Review and analyze fleet expenditure, financial, and operations reports to determine need for increase in fares or tariffs, expansion of existing schedules, or expansion of routes.
Confer with department heads to arrange for vehicles inspection, service, or repair.
Deal with all issues related to postage and courier, sets agreements after negotiations, etc,…
Analyze internal administration processes and plans or implements procedural and policy changes to improve operations related to administrative functions.
Recommend cost saving methods, such as supply changes and disposal of records to improve efficiency of department.
Contract with outside suppliers to provide employee services, such as canteen, transportation, or relocation service.


Company Details

Smart Glass Company

Al Fayyum, Egypt

101-500 employees

Manufacturing

http://www.smartglassco.com/

May 2015 to present (1 year 7 months)
Human Resources & Administration Manager at United Engineering for Construction Co.; "leading construction contractor in the Egyptian market"

Experience Details

Human Resources & Administration Manager

Human Resources

Manager

Driving the human resources strategy that supports business objectives; Lead/facilitate the activities of HR & Administration Department, including recruitment and selection, compensation & benefits, environmental, health and safety, organizational development, performance management, training & development, payroll, labor & employee relations, employee grievances, in affirmative action, and risk management by application of professional knowledge and personal judgment to a variety of technical personnel and managerial problems/issues; reporting to CEO;,

Human Resources Key Responsibilities:

Provide direction and guidance to Line Management and HR & Admin. Department to ensure implementation and maintenance of sound HR Policies and Procedures proactively supports the delivery of HR processes.
Communicate and ensure compliance and consistency with company practices and policies, also compliance with all employment related (Labor, Pensions & Social Insurance and Income Tax) laws.
Prepare and control the development of budget for various functions; monitor and approve expenditures; discuss and resolve budget issues; implement adjustments as necessary.
Develop and maintain organization structure, job families and job descriptions.
Maintain organization staff by establishing a recruiting, testing, and interviewing program to ensure a timely organized and comprehensive procedure is used to hire staff; with counseling departments’ managers on manpower planning and identify the staffing needs.
Identify and develop and implement training and career development plans.
Monitor scheduled absences such as holidays, travel, sick leaves and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
Set up all necessary personnel files and maintain historical human resource records by designing a filing and retrieval system; keeping past and current related records.
Monitoring and implementing applicable human resource country labor requirements; conducting investigations; maintaining records; representing the organization at hearings to ensure legal compliance.
Managing the information held on the HR database and personnel files to ensure it is updated in a timely and accurate manner, with ensuring that all procedures comply with company’s Policies.
Maintain a pay plan by conducting periodic PAY SURVEYS; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
Supervise processing all salary changes stemming from merit increases, promotions, bonuses and pay adjustments, and ensure that all necessary documents are received; information is entered into database, and forwarded to payroll.
Monitor the employees’ leaves balances, time attendance sheets, overtime, late and early leave permissions calculations to verify accuracy of data-entry and resulting pay implications.
Coordinate with related departments (Finance and IT) for resolution of all payroll related issues and take necessary actions.
Generate standard reports and prepare custom reports summarizing employee statistics for review by CEO on a periodic basis.
Familiarizing new employees with organizational culture, values and goals.
Handle employee terminations, grievance and other difficult situations in a sensitive, fair and respectful manner, working closely with legal counsel, supervisors and management.

ACCOMPLISHMENTS:

-Implemented Payroll and HR policies resulting in improve morale and annual cost savings.
-Introduced new employee orientation and individualized training, resulting in over 90% satisfaction record.
-Launched internal recruitment function, reducing recruitment expenses.
-Established and maintained proper structures and processes to track time and attendance, vacations, and other activities resulting in gains efficiency.
-Contributed to a work environment that promoted innovation and peak performance by integrating high-performance expectations into everyday business practices and using HR policies to support the organization’s core values and competencies.
-Conceived, developed and implemented series of innovative HR programs, services and leadership initiatives, including comprehensive supervisory training, performance-based incentive compensation programs and succession planning.


Company Details

United Engineering for Construction Co.; "leading construction contractor in the Egyptian market"

Giza, Egypt

101-500 employees

Construction - Industrial Facilities and Infrastructure

N/A

Nov 2012 to Apr 2015 (2 years 5 months)
Personnel & Administration Assistant Manager at Palm Hills Developments;

Experience Details

Personnel & Administration Assistant Manager

Human Resources

Experienced (Non-Manager)


Organizing and supervising of all administrative activities for ensuring effective rendering of services to enable smooth flow of day to day operations, and identifying scope for process enhancements for improved services, within budget and to tight timescales, reporting to Personnel and Administration Senior Manager,

Personnel Key Responsibilities:

Process and maintain personnel records and files by following up the employees' credentials completion and developing personnel files for new comers to ensure adherence to personnel filing system.
Administer placement procedures by issuing employment contracts for newly hired according to Labor Law and existing salary scale to guarantee both employee and company rights.
Follow up employment contracts renewing dates and probation periods to proceed with Renewing /Termination accordingly.
Monitor employees' database system by recording and updating hiring, resignations, transfers etc. in order to ensure accurate and updating database.
Administer termination procedures by exiting terminated employees out of the system and accomplish required documents and make financial settlement and papers to ensure updated and accurate employee database.
Checking references and background, and evaluating applicant qualifications
Handling expatriates’ residence & labor permits and visas process.
Handling periodic governmental committees through Social insurance & Employment offices for checking up all work permits and official papers.
Monitor the employees’ leaves balances, time attendance sheets, overtime, late and early leave permissions calculations,
leaves due calculations, penalty log, salary advances records.
Handle internal disputes or contraventions in participation with Legal Dep. by conducting internal investigations; aiming to keep good employee relations and take right action with violating employees.

Administration Key Responsibilities:

Efficiently handle the entire spectrum of all administrative activities across providing facilities support like:

-Procurement
-storage
-Time keeping and attendance
-Guest house management
-Telephone lines, Mobile phones & Internet
-Contracting
-Housing & Accommodation -Maintenance and repair of company’s assets.
-Physical Security
-Prints
-Courier Services
-Flights & Hotels Reservations.
-Uniforms for Drivers, Office Boys, Security Officers and Sites Workers.
Providing organization with all - non technical - purchases of Goods & Services such as;(Office Furniture, Stationery, Buffet Requirements & Cleaning Kits, Office Equipment, China ware, Glass ware & Cutlery,…etc.)
Identifying dependable and cost effective vendors for various goods & services and maintaining schedule of alternate vendors and vendor accounts, also supervising releasing purchase orders.
Negotiate related contracts, manage relevant vendor relationships, liaison with building management and oversee office operations.
Coordinating with Event Management for organizing various activities like seminars, conferences, promotion sales events and employment fairs.
Handle all logistics including transport facilities and establish and maintain proper internal processes and procedures for safe transportation of staff and secure delivery of Business Units’ mails and assets.
Manage drivers and all companies’ vehicles (including vehicles allocated to staff) in terms of developing use schedules and routing maintenance checks, registrations, and traffic fines.
Generate various reports and statements for the top management thereby showcasing the financial performance for strategic decision making.
Maintain the care and use of all supplies and equipment, etc. by performing regular inspections for upkeep and supply control.
Coordinate with Finance Department the payments of utilities and various bills on timely manner.
Allocate office space and stationary supplies for newly joining staff based as part of the on boarding process developed by HR.
Maintain proper collection, storage, and dispatch system for all items including consumables, cleaning items, and maintenance spare parts, etc.


Company Details

Palm Hills Developments;

Giza, Egypt

More than 1000 employees

Real Estate/Property Management, Construction - Industrial Facilities and Infrastructure, Construction - Residential & Commercial/Office

www.palmhillsdevelopments.com

Nov 2008 to Nov 2012 (4 years)
Chief Accountant at Lady Egypt Tours; Travel Agency

Experience Details

Chief Accountant

Accounting/Finance

Experienced (Non-Manager)

Supervising of bookkeeping transactions in ledgers with maintaining books of accounts.
Handle receivable and payables accounts including preparation of monthly Debtors & Creditors statements.
Monitoring Payable & Receivable review and finalize monthly collections and follow up of the payments reports.
Preparing cheques and follow up of debtors overdue.
Preparing monthly bank reconciliation and cash control statement.
Updating day-to-day entries and maintaining petty cash.
Payment to suppliers and according to credit terms and policies.
Preparation the monthly payroll & Financial Statements of Trial Balance, Profit & Loss Account & Balance Sheet.
Supporting decision making with providing reports and accounts analysis to Superior Management.


Company Details

Lady Egypt Tours; Travel Agency

Giza, Egypt

101-500 employees

Travel and Tourism

www.ladyegypt.com

Jul 2006 to Oct 2008 (2 years 3 months)
Transportation Manager at Triad Travel Agency; Travel Agency

Experience Details

Transportation Manager

Administration

Manager

Triad Travel Agency is a Travel Agency offers solutions of travel services including cultural, recreational, adventure, as well as the most exciting incentive travel packages, specialized in French Market.
Transportation Manager, at Tourist Transportation Dept., reporting to General Manager,
An energetic, innovative and dynamic transportation manager who has experience of effectively running a successful transport function in a high pressure environment. Responsible for the Tourist Transport operations and also for providing excellent standards of service,
1-Responsible for getting the Tourist Regiments in the right quantities, to the right locations, destinations all at the right time.
2-In charge of the day to day operations of the transport department.
3-Efficiently managing a team of drivers and vehicles.
4-Ensuring company compliance of all transport policies, legislation and procedures to do with tachograph and towing etc.
5-Managing, monitoring and developing a team of drivers, with being the first point of contact for all of them.
6-Making sure that all transport fleet vehicles are properly maintained and serviced.
7-Resolving and managing queries and complaints courteously and efficiently.
8-Maintaining accurate administrative records, and organizing vehicle checks.
9-Appraising staff performance and also taking disciplinary measures when required.


Company Details

Triad Travel Agency; Travel Agency

Cairo, Egypt

101-500 employees

Travel and Tourism

N/A

Mar 2003 to Jun 2006 (3 years 3 months)
Commercial Assistant Manager at Lotas Commercio Exterio LTDA

Experience Details

Commercial Assistant Manager

Administration

Entry Level

•Follow up clients/suppliers with solving their problems which are accruing during various operations also searching for new clients /suppliers to be added to maximize our clients/suppliers list.
•Receiving orders from clients with specifying the suitable suppliers to fulfill their requests.
•Visiting local suppliers and clients to solve any of production problems which may be occurred.
•Monitoring opening of documentary letters which concerning with various operations with local and foreign banks inside the Egyptian markets and outside it .
•Follow up the shipment of the orders with the marine lines and shipment companies.
•Follow up collecting of due to commissions.


Company Details

Lotas Commercio Exterio LTDA

Giza, Egypt

51-100 employees

Import and Export

N/A

Apr 2000 to Feb 2003 (2 years 10 months)

Achievements


Structured and implemented programs and policies in the areas of training, compensation structures, benefits packages, incentives and new-employee orientation.
Fostered a teamwork/open-door environment conducive to positive dialogue across the company. Personal efforts were cited as the driving force behind company’s employee-retention rate of 90% within an industry where high turnover is the norm.
Reduced benefits costs by 25% annually through meticulous record keeping and ensuring that company did not pay for benefits for which employees were ineligible.
Revised job descriptions across all levels and categories. “Shadowed” and interviewed employees to construct an accurate picture of the duties and skills required for each position.
Co-developed company’s first-ever standardized disciplinary procedures and tracking system that insulated company from legal risk and ensured consistent and fair discipline processes.


-Implemented Payroll and HR policies resulting in improve morale and annual cost savings.
-Introduced new employee orientation and individualized training, resulting in over 90% satisfaction record.
-Launched internal recruitment function, reducing recruitment expenses.
-Established and maintained proper structures and processes to track time and attendance, vacations, and other activities resulting in gains efficiency.
-Contributed to a work environment that promoted innovation and peak performance by integrating high-performance expectations into everyday business practices and using HR policies to support the organization’s core values and competencies.
-Conceived, developed and implemented series of innovative HR programs, services and leadership initiatives, including comprehensive supervisory training, performance-based incentive compensation programs and succession planning.


Participating in Preparing, Supervising & Implementing successfully Annual Sales Event of Palm Hills Developments at Hacienda Bay – North Coast, during Summers 2009,2010,2011,2012 resulting in increasing sales, and maximizing clients’ satisfaction.


Education

Bachelor's of Commerce in Commerce & Business Administration

Education Details

Bachelor's of Commerce

Commerce & Business Administration

Hulwan University, Egypt

C / Good / 65 - 75%

Management, Accounting, Economy, International Finance, Foreign Trade

N/A

Hulwan University
1996 - 2001
High School - Thanaweya Amma

High School Details

Thanaweya Amma

El Zaher Secondary School

Egypt

1992

C / Good / 65 - 75%

N/A

El Zaher Secondary School
1992

Training and Courses

Training/Course Details

Skillsoft - Business Package

Nov 2015

OTS of American Chamber of Commerce in Egypt

N/A

Training/Course Details

The Bullet Proof Manager-CRESTCOM

Jun 2010

Quest

N/A

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AccountingAdministrationAnalyticalArabicChief AccountantClassic & JazzClear & SimpleCommerce & Business AdministrationCommercial Assistant ManagerConstruction - Industrial Facilities And InfrastructureConstruction - Residential & CommercialCreation & ExcellenceEnglishFinanceHuman ResourcesHuman Resources & Administration ManagerHuman Resources ManagementImport And ExportInnovativeInsuranceInternetManufacturingMicrosoft OfficeMicrosoft WindowsMusic; OrientalNaturalObjectiveOfficePayroll ProcessingPersonnel & Administration Assistant ManagerPersonnel ManagementPlannerProblem SolverProperty ManagementReading & Knowledge; General And SpecializedReal EstateRecruitment & StaffingSkillsoft - Business PackageSporting; RunningSuccess & ProgressSwimmingTeam PlayerTennisThe Bullet Proof Manager-CRESTCOMTransportation ManagerTravel And Tourism

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Arabic

Arabic

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English

English

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Tools and Technologies

Microsoft Office

Microsoft Office

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More than 7 years

Microsoft Windows

Microsoft Windows

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More than 7 years

Internet

Internet

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More than 7 years

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Administration

Administration

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5-7 years

Human Resources Management

Human Resources Management

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5-7 years

Payroll Processing

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3-5 years

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3-5 years

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Recruitment & Staffing

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3-5 years

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Analytical, Planner, Problem Solver, Innovative, Team Player

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