Gehan Diab

Office Manager - Business SupportFull Time

• Job Details:• Coordinating appointments, meetings and managing staff calendars and schedules. • Coordinating domestic and international travel, including flight, hotel, and reservations. • Purchasing office supplies and equipment and maintaining proper stock levels. • Producing reports, and composing correspondence • Creating presentations and other management-level reports. • Vehicle rental and transportation for employees / clients during events and conferences. • Managing the employees’ annual leaves, hiring processes and relevant HR issues. • Giving feedback on office efficiency and suggesting possible improvements for smoother workflow. • Track expenses and company expenditure • Following up on business communications, billing and ordering • Planning administrative procedures. • Keeping well-organized business activity files and records.

Executive AssistantFull Time

• Job Details:Administration: • Support in the daily needs of business including office supplies, requirements from departments. • Planning administrative procedures. • Giving feedback on office efficiency and suggesting possible improvements for s smoother workflow. • Organizing the company’s external seminars and events. • Managing the company’s collaterals with the marketing team. • Creating a reporting structure. • Managing clients’ contractual agreements and payment schedules. • Keeping well-organized business activity files and records. • Maintaining a software database with each department. • Following up on business communications, billing and ordering • Communicating & coordinating with suppliers and vendors. • Track expenses and company expenditure. • Writing and editing company correspondence. • Participating in office meetings and taking meeting minutes. Human Resources: • Creating Job Descriptions for staff. • Managing the hiring process of new staff and freelancers. • Creating the company’s internal policies and procedures manual. • Creating KPI / Appraisal system, and performance goals system for staff. • Keeping track of staff attendance and preparing it for payroll. • Managing staff leaves. Assistant Duties to the General Manager: • Assisting clients serviced by the GM. • Implementing a business plan and forecast with the GM. • Working on investors’ profile. • Implementing new projects related to the business as a revenue stream with all related departments (Sales, Processing, Finance)

Marketing ExecutiveFull Time

• Job Details:• Promoting the company and its services. • Creating an annual Marketing strategy, communication plan aligned with the company’s objectives and targets • Managing the production of the company’s collaterals, • Responsible for social media; building brand awareness and recognition in Qatar. • Developing Annual Events plan; and managing the entire delivery from beginning to end logistically. • Ensuring spend is within agreed budgets including tracking and reporting of expenses. • Identifying and managing any PR opportunities. • Acting as the PR focal point for the company ensuring good relations with media and proper media coverage within planned. • Monitoring competitive environments and providing appropriate responses to competitor action plans emphasizing our rank in the Qatari market. • Providing post analysis, budget recap and participant feedback to incorporate learning for future events and activities. • Maintaining relationships with agencies and suppliers to maximize value • Managing and coordinating with the staff to ensure a smooth work flow and efficiency of daily operations.