Basic Info

Ashraf Mohamed

More than 15 years

Cairo, Egypt

Bachelor's Degree

Manager

Work Experience

Administration Manager at Pan Mediterranean Group

Experience Details

Administration Manager

Engineering - Construction/Civil/Architecture

Manager

1- Responsible for all administration aspects of the association headquarter, Staffing, Facilities, Telecommunication, Data Base Management and Purchasing.
2- Monitor the facilities to ensure that it remains clear, Safe, Secure and well Maintained
3- Control budget for contract , equipment supplies
4- Follow up insurance document of Vehicles, Building and Equipment.
5- Dealing with external supplies (Snacks, Restaurant, Site Supplies) .
6- Responsible for the Procurement, office furniture and tools to ensure the performance of their service.
7- Responsible for arranging any specific requirement ( Food / Beverage / Concert / sport day )
8- Emphasis on maintenance and clean offices, Contracted with hygiene and pest control.
9- Responsible about administration department budget.
10- Receive employee complaints and acting accordingly to company policy
11- Provide vehicle transportation for the staff inside & outside the site.
12- Provide best medical insurance company for the staff.
13- Negotiate with vendors to obtain best service and pricing.
14- Handle recruitment and firing proceed according to labor law.
15- Prepare offers for the new hires and negotiating with the selected candidates and explaining in details the benefits associated with the position
16- Handling application form No. 1 & No. 2 and No. 6 for social insurance.
17-Prepare Reports of probation period and contract renewal Status.
18-Manage the attendance ( Time Sheet / Finger Prints / Annual Leaves ).
19-Handle Payroll and Transfer Salaries to the Bank for more than 75 Employee’s & Labors.
20-Handle Salary Taxes & Social Insurance & Emergency Relief Fund.
21-Supervisior for Making Business Cards & ID cards for Employees.


Company Details

Pan Mediterranean Group

Cairo - Nasr City, Egypt

11-50 employees

Oil and Gas

N/A

Oct 2015 to present (1 year 2 months)
Administration Manager at GS Enginnering & Construction

Experience Details

Administration Manager

Administration

Manager


1- Provide vehicle transportation for the staff inside & outside the site.
2- Provide best medical insurance company for the staff.
3- Following the purchase order for the office furniture, stationery, water, consumables, and others.
4- Resolve the problems of labor dispute and take preventive measures.
5- Report to Business manager about the general work conditions.
6- Responsible for the catering/cafeteria and daily meals and maintain the highest level of hygiene
7- Coordinate with the HSE manager for ordering and follow up on Staff uniforms and Safety gears
8- Responsible for issuing contracts and agreement with suppliers who provide services to our site .
9- Provides supplies by identifying needs for site
10- Responsible for all the deals, and monitoring consumption of office equipment, supplies, stationary etc......
11- Supervisor & managing all support to the staff as ( drivers, labor and office boys .
12- Responsible about administration department budget.
13- Negotiate with vendors to obtain best service and pricing.
14- Follow up the attendance and leaves for all employees.
15- Follow up the work schedule for my admin staff.
16- Receive employee complaints and acting accordingly to company policy
17- Responsible about all hotel items (Reservation for new guest & laundry problems-moving furniture).
18- Supervisor the purchase department to purchase all the orders.


Company Details

GS Enginnering & Construction (multinational)

Cairo, Egypt

101-500 employees

Oil and Gas, Chemicals

N/A

Aug 2014 to Aug 2015 (1 year)
Administration Manager at Dr / Gamal Mady Abou Elazayem Hospital

Experience Details

Administration Manager

Administration

Manager

• Supervise the maintenance of buildings, office equipment, electricity maintenance and furniture
• Responsible for the catering/cafeteria and daily meals and maintain the highest level of hygiene
• Coordinate and follow up Staff uniforms and Safety gears.
• Responsible for issuing and monitoring consumption of office equipment, supplies, stationary etc...
• Deal with Electricity Company, phone land line authorities
• Supervise Maintenance Team (Electricity, Plumbing, Elevators, etc…)
• Responsible for all the deals, contracts and agreement with suppliers who provide services to the hospital.
• Responsible for managing all support staff as drivers, messengers, and office boys.
• Responsible for preparing administration department budget.
• Negotiate with vendors to obtain best service and pricing.
• Follow up the attendance and Annual leaves for all employees.
• Follow up resignations and terminations rules.
• Follow up employees’ warnings process and implementation.
• Follow up the updating of employees contracts.
• Follow up the work schedule for employees.
• Receive employee complaints and acting accordingly to resolve them.


Company Details

Dr / Gamal Mady Abou Elazayem Hospital

Cairo, Egypt

51-100 employees

Alternative Medicine , Healthcare and Medical Services

N/A

Feb 2014 to Aug 2014 (6 months)
Site Operation Admin Specialist at SEAVIN - PSS – EGYPT

Experience Details

Site Operation Admin Specialist

Administration

Senior Management (e.g. VP, CEO)

• Organizing and maintaining the daily operations of the compound office to ensure a smooth workflow in the offices.
• Training staff on the administrative procedures (Time sheet, Compound Rules ) and Prompt recording and maintenance of attendance and leave reports and Maintain accurate and up to date personnel status files in a confidential and secure manner.
• Tracking and maintain invoices and receipts for all purchases.
• Maintaining office daily expense sheet and filing it monthly to management.
• Maintaining the office’s petty cash and handling all office monetary related issues.
• Manage Security Department and Drivers Department in the Site.
• Attend Customer Site Visit, receive inquiries and Making In-Processing Checklist and log them on the system Receive Customer request / Complaints and also Handle Customer Correspondence and coordinate request with various department and follow up it .
• Initiate, processes, monitor, review and follow – up on actions related to the administration of the Center’s human resource activities( Request Formal Letters – HR& Banks Letters ) .
• Reviews telecommunication systems periodically to evaluate and recommend the Need to update such system, based on the latest technology.
• Handling all the services contracts, maintenance contracts ( Pest control , Copy Machine )
• Conducts inventory on supplies and maintains a secure organized storage area issued parts, materials, and supplies as authorized by company procedures and Ensures that incoming property is properly tagged and distributed to its intended destination.
• Insures site vehicles are sent as schedule & unscheduled maintenance in Timely manner and reviews reports on use of petrol, mileage, driver overtime records, maintenance services and personal use billing.
• Maintains building and equipment maintenance record files.
• Handling medical claims and social insurance documents for all employees.
• Prepare Reports of probation period and contract renewal Status. ( Evaluation Report ) .
• Manage the attendance .
• Manage Daily & Monthly Time Sheet .
• Handle Payroll and Transfer Salaries for more than 50 employee & Labors .
• Handle Annual Leaves .
• Making Business Cards & ID cards for Employees .

• Act's as the site’s point of contract during the absence of the Site Manager


Company Details

SEAVIN - PSS – EGYPT (multinational)

Cairo Governorate, Egypt

N/A

Military

N/A

Feb 2000 to May 2012 (12 years 3 months)
Acting Detached Compound Manager at SEAVIN - PSS – EGYPT

Experience Details

Acting Detached Compound Manager

Administration

Manager

1.Supervise and follow-up on the agriculture works, finance, personnel and all other services.
2.Set up the action plans for each department annually and follow up The implementation.
3.Set up the action plan for employee's training.
4.Contact with section head of each department to ensure achievement of the procedures for each department.
5.Improve the quality of working output for each department.
6.Prepare Procedures for each department and follow up the implementation.
7.Prepare Monthly reports for each department
8.Prepare performance appraisal for the new hiring.
9.Supervise the Operation and Maintenance PMI’s and Corrective Maintenance Task , Spare Parts Lists for all Site Equipment’s to include A / C Units , Electrical Equipment’s , Appliances Electrical lighting panels , Water Pumps and Standby Generator


Company Details

SEAVIN - PSS – EGYPT

Cairo, Egypt

More then 1000 employees

Military

N/A

Feb 2011 to Apr 2011 (2 months)
Senior Public Relation & Office Administrator at Misr International System Racal – DATA COM

Experience Details

Senior Public Relation & Office Administrator

Administration

Senior Management (e.g. VP, CEO)

•Oversees all administrative support arrangements for meetings, workshops Seminars and visitors by coordinating transportation, Hotel accommodations Conference room reservations, equipment rental, catering services, cost Estimates.
•Liaises with Hotels, Air-lines’ agencies, embassies, and all of the service providers related to administration issues.
•Reviews and approves official documents (visa, permits, car license application/ renewal, health documents, etc.)So that they can be processed in a timely manner .
•Processes all applications for visas, work permits, residence permits, identity cards, etc. of employees and dependents as well as visitors .
•Arranging travel and accommodation reservations for the company staff & reviews all travel requests for budgetary provisions, undertakes travel Arrangements (Tickets, Visas, Hotels).
•Reviews all contractual arrangement with suppliers of goods and services to Ensure that the terms and conditions of all contracts are being adhered to by the suppliers of goods and services.


Company Details

Misr International System Racal – DATA COM

Cairo, Egypt

11-50 employees

Telecommunications

N/A

Oct 1986 to Feb 2000 (13 years 4 months)

Education

B A in Sociology

Education Details

B A

Sociology

Ain -shames University, Egypt

C / Good / 65 - 75%

N/A

N/A

Ain -shames University
1982 - 1986

Certifications

Certificate details

Six Sigma (Orange Belt) Run: 2

Mar 2009

N/A

N/A

N/A

ARAB EXPERTS CENTER (AREX)

N/A

Training and Courses

Training/Course Details

Office Management

Jul 1991

THE AMERICAN UNIVERSITY IN CAIRO) DPS

N/A

Training/Course Details

Business Administration

Apr 1991

THE AMERICAN UNIVERSITY IN CAIRO)DPS

N/A

This profile is fresh!
Last update 1 days ago.

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Profile Skills and Keywords

Acting Detached Compound ManagerAdmin Affairs ManagerAdministrationAdministration ManagerAdministration ManagerAlternative MedicineArabicBuilding ConstructionBusiness AdministrationChemicalsCommunicatorComputerCustomer ServiceEnglishGS Enginnering & ConstructionHealthcare And Medical ServicesLeaderMAXIMO 7.0 APPLICATIONMicrosoft ExcelMicrosoft OfficeMicrosoft WordMilitaryOUTLOOK MAILOffice ManagementOil And GasOrganizerProblem SolverSEAVIN - PSS EGYPTSenior Public Relation & Office AdministratorSite Operation Admin SpecialistSix Sigma (Orange Belt) Run: 2Skilled TradesSociologyTeam PlayerTelecommunicationsWOW INVOICE SYSTME100

Self-assesed Skills

Languages

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

MAXIMO 7.0 APPLICATION

MAXIMO 7.0 APPLICATION

: Expert

: Extreme - I love it!

:

More than 7 years

WOW INVOICE SYSTME

WOW INVOICE SYSTME

: Expert

: Extreme - I love it!

:

5-7 years

OUTLOOK MAIL

OUTLOOK MAIL

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Word

Microsoft Word

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Excel

Microsoft Excel

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

More than 7 years

Computer

Computer

: Expert

: Extreme - I love it!

:

More than 7 years

Customer Service

Customer Service

: Expert

: Extreme - I love it!

:

More than 7 years

Fields of Expertise

Administration Manager

Administration Manager

: Expert

: Extreme - I love it!

:

5-7 years

Customer Service

Customer Service

: Expert

: Extreme - I love it!

:

More than 7 years

administration

administration

: Expert

: Extreme - I love it!

:

More than 7 years

Admin Affairs Manager

Admin Affairs Manager

: Expert

: Extreme - I love it!

:

1-3 years

Key Skills

Leader, Communicator, Organizer, Problem Solver, Team Player

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