fatma mahfouz taha

Senior Procurement OfficerFull Time

• Job Details:1. Provide assistance in the understanding and interpretation of the City policies and procedures, as appropriate, and ensures that team members are in compliance with policy provisions and standards. 2. Ensure all licenses, subscriptions and contracts are up to date. 3. Send reminders of Contracts and Subscriptions Expiration 4. Maintaining day to day administrative work. 5. Assist with preparation of the department budget. 6. Manage the filing storage and security of documents. 7. Ensure all the tender sessions of State of Council and Ministry of Finance delegates are documented and up to date 8. Responsible for preparing the payments quarterly for State of Council and Ministry of Finance delegates tender sessions 9. Type correspondences, reports and other documents 10. Receive all Purchase Requests from different departments 11. Scan Purchase Requests and serialize them in excel sheet with all its details 12. Distribute documents to the responsible procurement officer based on the procurement internal policy 13. File and organizing the Purchase Orders based on the year of their issuing. 14. Organize Procurement Archiving Room. 15. Send all the documents needed to be signed to the specified departments to get approvals. 16. Maintain confidential records& files for all in & out correspondences 17. Add meetings and appointments on the procurement agenda. 18. Create data base for all tax cards and commercial registrations for all potential and already existed vendors, and update it on daily basis 19. Add the new vendors on the GP system to maintain the procurement data on the GP system 20. Meet new vendors and add them to the vendors sheet 21. Create vendor list on all the required fields and update it on a daily basis 22. Update the supplier contact list 23. Update supplier black list file 24. Reserve meeting rooms for Tenders 25. Record, update the staff leaves and hand it to the HR department