fatma Mohamed Yousief

executive secretary to the chairman officeFull Time

• Job Details:• Maintain the chairman’s agenda and assist in planning appointments, meetings, conferences etc. • Schedule and coordinate meetings and events, including registration and travel arrangements. • Attend meetings, keep minutes and distribute to all concerned. • Handle confidential documents ensuring they remain secure. • Develop and maintain a filing system. • handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) • Maintain electronic and paper records ensuring information is organized and easily accessible. • Exhibit ability to constructively deal with conflict and afford effective resolutions. • Provide administrative support to ensure successful inter-departmental relationships. • Disseminates information to department managers and personnel regarding changes to documents, policies and procedures. • Act as the point of contact between the executives. • Handle requests and queries appropriately. • Produce reports, presentations and briefs. • Coordinate office management activities and monitor office supplies • HR Support related tasks.

executive operationFull Time

• Job Details:• Recommend shipping solutions to minimize cost. • Calculate weight, volume, & cost of goods to be moved. • Select shipment routes, based on nature of goods shipped, transit times, or security needs. • Negotiate shipping rates with freight carriers. • Getting the best price of freight from more than freight forwarder • Communication and arrangement between the customer and the customs extract so that the goods are cleared as soon as possible in accordance with the laws and conditions. • Reserve necessary space on ships, aircraft, or trucks. Arrange delivery or storage of goods at destinations. • Arrange for special transport of sensitive cargoes, such as food, medical supplies or dangerous goods. • Complete the shipping documentation, such as bills of lading, packing lists, invoices and certificates of origin. • Inform clients of factors such as shipping options, timelines, transfers, or regulations affecting shipments. • Keep records of goods dispatched or received. • Pay or arrange for payment of freight or insurance fees or other charges. Complete customs paperwork. Provide shipment status notification to exporters, consignees. • Arrange for transportation.

Executive SecretaryFull Time