Zeinab Anwar Ezzo

VP Executive Assistant - Senior Advisor, Services Project/Program ManagementFull Time

Executive AssistantFull Time

• Job Details:* General Administration - Coordinates Managing director all reporting such as Monthly PL report from BU Heads to KN MEA, and others - KN Egypt legal entity formal documents renewals such as, commercial registration, tax cards, customs clearance license, FIATA, EIFFA, etc. as well as external associations membership, where applicable. - Meeting agendas, minutes, follow on action plans - Coordinates the hotel arrangement/tickets with respective internal approvals and visas for visitor/travelers - Supporting Business Units and Sales in customer's & supplier's registration tasks and acts as focal point towards various BU/FUs - Act as myKN Country Community editor to apply standard layout and update community as per managing director's instruction - Administer the yearly giveaways from Local supplier and KN Internal supplier such as KN Shop and distribute to designated colleagues per set process - Reporting Support to National Management team members - Acts as a focal point for all internal & external event coordination - Acting as back-up to administration manager during absence or leaves * Legal, Compliance & Trade Control Provide various supportive tasks and coordinates with local legal retainer, MEA Legal counsel, MEA Compliance officer & Local trade control manager, under the managing director's, national finance manger & national HR manager direct supervision for following tasks: - Supports in required legal investigations for customers, where needed - Process customer's & Supplier's contract and update Contract Log & e-cis - Close follow up for litigation with local retainer - Updating Litigation report with local retainer on monthly basis - Process and update all IDD process required by MEA Compliance officer in alignment to customs brokerage manager & managing director - Legal & Compliance trainings - Update Liability & Cargo Claim log and follow up on actions with BU Heads - Supports local trade control manager for any required actions or trainings or else

Senior Admin Assistant / Office coordinatorFull Time

• Job Details:- Support project activities, and COP, DCOP, HR and Office Manager to ensure office activities are carried out smoothly and in a timely manner. - Prepare documents, make photocopies, and catalogue data. - Maintain project filing system, both electronic and hard copies. - Answer project telephone and greet guests. - Facilitate internal office communication. - Draft and send correspondence; this sometimes require translating from English to Arabic, and Arabic to English. - Assist with scheduling and organizing project meetings with USAID and other key stakeholders. - Coordinate appointments and travel schedules for project staff. - Maintain office equipment and purchase supplies; - Establish and maintain contact with office property and rental management and report any concerns about security risks or space and equipment malfunctions, should these arise. - Provide inventory support. - Review material for accuracy and quality, propose format or presentation enhancements. - Plan, organize and independently carry out workload priorities. - Maintain the confidentiality of project matters at both technical and financial-administrative levels.