Dina El Assal

Cargill

• Executive Assistant to Egypt Leadership Team Full Time

  Jan 2015 - Apr 2016 -1 yr, 3 months

  Egypt

  • Job Details:My role is based on a key business strategy quoting "requirements for effective senior management leadership are mirrored in the support role of the executive assistant”. Being on top of this, I take the lead to skillfully provide leadership support for the senior management team. My support role includes a set of dynamic functions mainly consisting of: role-related leadership, management of people, relationships, projects and teams. It also requires special performance expertise such as: Planning, coordination, project management, multi-cultural relationship management, financial intelligence, strategic decision-making capability and proactive skills. Role Responsibilities: •Oversee management of diaries and commitments. Prioritize conflicting demands. Ensure managers are fully prepared with all relevant documentation. •Research information for each director, as required, and commission, monitor and collate written briefings, papers/reports from departments and other stakeholders. •Liaise with senior managers, internal stakeholders and external contacts on behalf of each director. Provide a representational role for the directors and ensure that visitors are treated in an appropriate manner. •In charge of all complex travel arrangements including providing briefing documents and programs, researching and preparing travel packs. •Manage each director’s travel and expenses claims and completes expenses reports for financial record. •Raise purchase orders, goods receipt them and process invoices. •Process information with a dedication to accuracy, making quick and effective decisions, grouping tasks and exercising intuitive judgments on the fly with clear strategic management and leadership responsibility and accountability. •Prepare agenda and collect materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings as required. •Plan and coordinates arrangements for professional conferences. •Compile and maintain records, statistical information, and reports.
• PA to Cargill Regional BU Lead/EMEA and the GM for Cargill EgyptFull Time

  Aug 2013 - Present -12 yrs

  Egypt

  • Job Details:My role was mainly focused on delivering high quality performance in efficient / dynamic fashion, while adding values to the missions i am assigned to. Key results objectives include: • Act as the GM’s first point of contact for both internal and external parties and assist in the execution of projects and assignments for the GM and by senior management. • In charge of GM’s travel plans and actual arrangements, as well as all related business obligations needed to finalize his corporate / personal profiles for domestic and/or global forums. • Responsible for all internal and external communications. • Implement and cascade updated corporate policies from the Region to the local team. • Accountable for GM’s diary and meetings’ arrangements.
• Office ManagerFull Time

  Sep 2008 - Present -16 yrs, 11 months

  Egypt

  • Job Details:My role is to manage, plan and direct executive level administrative operations and board support, as well as maintain efficient & smooth running of the daily operations of a very demanding office. Monitor workflow and service quality to ensure efficient functional support standard. Leading the Admin team to successfully meet business demands, while facilitating innovative and efficient solutions to various business operational issues. Office management responsibilities: ¤ Lead the admin function to ensure a smooth and stabilized running of daily office operations. ¤ Establish a successful/reliable communication system among office functions, while adding value to the quality of support services and operations. ¤ Manage high travel volume and business trips arrangements, serving more than 500 employees in 3 entities working in 4 locations, in addition to international inbound travel for Cargill employees/visitors worldwide. ¤ Direct and manage company’s events in a high quality organizational standards, in alignment with company’s vision on Business; social & recreational levels. ¤ Control and authorize practice of corporate branding themes throughout office activities and supplies, in liaison with corporate affairs. ¤ Oversee administrative functions to ensure work is handled competently, in timely manner and in accordance to Business policies & deadlines. ¤ Implement and operate effective task delegation system, designed to target ownership qualities and to deliver on commitments. ¤ Reinforce/maintain reliable resources and service providers to guarantee a professional service level for employees. ¤ Ensure adequate staffing levels that support operational demands and business objectives, by planning and monitoring daily staffing schedules. ¤ Deliver professional on-site support to all departments; coordinate daily business efforts and maintain ongoing collaboration and communication among team members and other functions. ¤ Lead a team of 9 personnel with comprehensive knowledge of equality and diversity issues. ¤ Carry out team appraisals and developmental opportunities, manage performance & discipline staff.