Diana Magdy francis

Programme AssistantFull Time

• Job Details:1. Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondences, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by Department, and perform other relevant duties within their scope of responsibility as required. professional staff. 2.Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, update and maintain unit filing system (paper based, electronic and database). 3.Follow up on the implementation of programme activities and ensure timely submission of unit's contributions; respond to and act on telephone enquiries, assess the urgency of programme matters and refer them to appropriate staff for action, inform and remind professional staff in the Unit of deadlines, provide supporting material as appropriate. 4.Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports. 5. Provide full administrative support to the unit's intercountry meetings, draft rational and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements. 6. Using GSM, carry out the function of project administrative; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme. 7.Initiate and process different transactions in GSM, including procurement of goods and services; completing necessary forms, obtaining approvals for APWs and submitting documention to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments. 8.Update the unit's webpages linked to the programmatic areas. 9.Assist/replace administrative staff in the

Executive Assistant to the Managing DirectorFull Time

• Job Details:- Arranging all meetings related to the MD including the Senior management. - Arranging the MD's agenda. - Maintaining the filing system of the MD's office. - Attending Senior management meetings, taking minutes and distributing them and handling action points follow up. -Making all travel arrangements for the MD and the Senior Management team. - Arranging events including farewell parties. - Handling the correspondence between the MD and other departments as well as follow ups of actions. -Sending the MD E-mails to the company on his behalf. - Handling the preparations of important company events - Arrangement of Airlines booking and accommodation for the managing director and senior management team. - Managing cash for events payments - Handling the annual leaves log and attendance for the senior management - Preparing the MD's presentations