Dalia Ghabrous

Secretary and Team AssistantFull Time

• Job Details: Provide a wide range of administrative and operations assistance to the Country Manager, Operations and Admin teams in implementing their work program .  Maintain archives and an updated and easy to track filing system.  Act as trustee of the office Petty Cash and provide general support to Finance Admin & Officer in processing vendors’ payments on SAP.  Assist in organizing and providing logistical support for meetings and trainings and other major events to ensure that responsible management are well prepared.  Manage bank missions and organize travel (Manage travel formalities, visa and accommodation, secure meetings with stakeholders).  Give necessary assistance for Bank Consultant’s hiring process.  Do data entry for project disbursement processing.  Assigned as Security Focal point: Ensure the well-functioning of Security systems; active member in the Emergency Committee

Executive SecretaryFull Time

• Job Details: Assist and/or replacing the MD personal assistant in the daily tasks requested by the Managing Director and maintaining his calendar of appointments and meetings.  Handlle phone calls in a professional manner and transfer to concerned parties after inquiry  Provide general administration and secretarial support to different departments, including but not limited to: typing, photocopying, faxing, scanning, mailing, and filing.  Handle daily incoming office mail and re-routing it to the concerned professional staff as appropriate and maintains a follow-up system for assigned actions and Drafting, and dispatch outgoing correspondences.  Design and maintaining an updated and easy to track filing system.  Handle office expenses (the petty cash).  Translate different documents.  Assist in the preparations of different meetings, workshops & corporate events.  Handle travel arrangements and hotel reservations for executives and staff.  Keep stock of office stationery and supplies.  Ensure the smooth running of the office operations including but not limited to Organization of the company’s different errands and assignments with the drivers.  Supervise the services staff (Drivers, Office Boys, and Housekeeping);and Monitoring buffet supplies stock