Dalia Mohamed El Beshbishy

Office ManagerFull Time

• Job Details: • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management. • Maintain electronic and hard copy filing system. • Open, sort and distribute incoming correspondence. • Perform data entry and scan documents. • Manage calendar for Managing Director. • Assist in resolving any administrative problems. • Run company’s errands to post office and office supply store. • Answer calls from customers regarding their inquiries. • Prepare and modify documents including correspondence, reports, drafts, memos and emails. • Schedule and coordinate meetings, appointments and travel arrangements for Managers. • Maintain office supplies for department. • Ensure Time conflicts are avoided and commitments are met. • Act as a key liaison point on the behalf of the Owner Representative with the top Managers. All administrative tasks related to the management of the Company and requested by the Director

Administrative & Financial OfficerFull Time

• Job Details: April 2009 – March 2014. Administrative & Financial Officer Financial Management • Responsible for the cash boxes; • Financial Reporting (balance sheet, bank and cash reconciliations, expenditures); • Controlling the budget including follow-up of operations, planning of expenses, monthly reports in collaboration with the Project Director; • Budget Management in collaboration with the Project Director and internal cash flow control; • Review and approval of all bank transactions and fund transfers; • Responsible for the application of the internal accounting procedures regarding all staff. • Working on SAP program after getting a training course from Paris. Administration and Human Resources • Responsible for the respect of local procedures regarding administration and management of the association: registration and contacts with governmental authorities; • Supervision of all administrative tasks regarding the office: rent, overhead charges...etc.; • Staff management including recruitment, follow-up of contracts, holidays, planning, and salaries; • Organizing of various administrative procedures (social insurances, taxes); • Various administrative tasks: filing, recording, staff meeting memo…. etc. • Responsible for entering field data in the Data base system for street children in the collaboration with Mobile Unit team. Logistics • Co-ordination of supply requests and purchase of project supply; • Management of the logistics/procurement systems according to donors’ procedures; • Control of equipment use and maintenance of office; • Management of cars’ fleet (planning, insurance, cars’ license, maintenance…etc.) in collaboration with the drivers. All administrative tasks related to the management of the Association and requested by the Project Director.

Administrative and Project AssistantFull Time

• Job Details: August 2005 Till December 2008 Administrative and Project Assistant Field work  Monitoring the project activities in the Community Development Association CDA  Assuring the quality of the service provided by the project staff  Coordinate the field visits between the field staff and project staff  Supervise the financial documents of the project unit in the CDA.  Provide on job interpretation  Provision of field reports, training reports and activities reports; Administration work  Preparation of official documents (e.g. admin manual, agreement…. etc);  Financial supervision;  Creation of recording and filing system;  Organizes and maintains contact  Assist the program manager in monitoring project activities (Expenditure, budget, deadlines etc)  Secretarial services, such as setting appointments, taking minutes during meetings and keeping constant relations with organizations, institution and offices;  Maintains office supplies  Logistic organization;  Daily correspondence and reports.