Dalia Soliman Ibrahim

Administrative Assistant.Full Time

• Job Details:• Welcomes visitors by greeting them, in person or on the telephone and answering or referring inquiries. • Responsible for the main internal meeting room. • Handling phone calls, messages and faxes. • Register all in/ out documents. • Receive messages and assure that they are passed to the concerned person. • Maintains safe and clean reception area by complying with procedures, rules, and regulations. • Provide administrative support to the chairman. • Address any customer inquiries and ensure that they are dealt with according to the company standards. • Deal and respond to complaints or to channel them to the right managerial level. • Handling outdoor tasks. • Ships outgoing materials, products, or supplies. • Taking minutes of meeting and mailing it to all concerned staff. • Responsible for the filling system • Keeping a log of all furniture, fixture & equipment in the company. • Maintains office efficiency by planning and implementing office systems, layouts, hygiene, sanitation, cleanliness. • Receive messages and assure that they are passed to the concerned person. • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs, and maintenance. • Responsible for the meeting room.

CEO Office ManagerFull Time

• Job Details:Job Responsibilities: • Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel. • Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas. • Provide executive and administrative support to CEO. • Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses. • Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk and ensuring correct department distribution. • Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. • Writing and distributing comprehensive minutes and action points to all member’s post meeting. • Follow up with managers regarding their team tasks then reporting to CEO • Receive all departments strategy and structures • Receive the budget and the target and follow up with finance • Review monthly cash flow with updates and collection reports • Handling communications with all departments to make the work more smooth • Drafting and writing high quality reports and presentations, as required by the CEO • Responsible for managing CEO’s personal driver’s daily schedule in line with CEO’s daily requirements.