Christine Samir Shafik

Executive SecretaryFull Time

Administrative CoordinatorFull Time

• Job Details:Meetings documentations and translation: • Translation of documents from English to Arabic and vice versa (Proposals, Concept Papers, Projects Reports(submitted to European Commission). • Interpretation during the meetings when is needed • Coordinate stake holders meetings Prepare and attend weekly progress meetings. • Documentation of the minutes of meetings conducted with partners (indoors and outdoors). Cash Management: • Responsible to manage her professional advance/clearance related to office bills, stationery expenses and other miscellaneous expenses. Human Resources: • Develop and maintain the filing system. • Responsible to classify employees documents in their respective files • Responsible to collect timesheet, holidays request, sick leave and keep the data base up to date • Manage the office cleaner and coach her/him to perform their duties Office duties: • composes and prepare correspondences, invoices, reports, presentations, prepares, minutes and maintains appropriate files when requested by director and development advisor. • Manage all the incoming and ongoing mails through organization mail account. • Manage all the outgoing and incoming phone calls and redistribute them to their respective interlocutor (same for fax). • Manage the needs of the team in photocopy • Manage the office maintenance. • Collect and pay the monthly bills of the office, electricity, phone… Management of stock: • Manage the stationery and hospitality stocks and fill the stock record as necessary

SecretaryFull Time

• Job Details:• Translation; Translate all submitted reports, projects' proposals as well as any kind of correspondence to the donors Like European Commission in Egypt, Ministry of Foreign Affairs, Italian NGO – COSPE, National Council for Motherhood and Childhood (NCCM). • Interpretation; Interpret, if required, during visits of foreigners to the association. • Arrangements; Arrange appointments, set meetings agenda, invite participants of meeting by mail or phone, prepare all necessary logistic arrangements for trainings, workshops and meetings. • Contact; liaison with internal and external contacts in verbal and written terms. • Correspondences, prepare and manage correspondence, handle incoming mail and other material. • Filling; Set up and maintain filling system. • Documentation, Document all meetings, visits, activities that are held in the association whether with video, photo, minutes of meetings or through reports. • Coordination, coordinate the flow of information both internally and externally. • Manage office space; Including regular maintenance, operate office equipment, keep cleanliness. • Maintain databases; targets, associations' contacts, contact persons of other associations.