Basic Info

Catherine zarif

8 years

Cairo Governorate, Egypt

Bachelor's Degree

Experienced

Work Experience

Senior Sales Team Coordinator & Tender Specialist / Project Administrator at Takamul Systems

Experience Details

Senior Sales Team Coordinator & Tender Specialist / Project Administrator

Project/Program Management

Experienced (Non-Manager)

.Assists the sales team, focusing mostly on managing schedules and the distribution of any sales documentation.
.Coordinator between Sales team and Technical team to meet the client’s requirements on time and develop Sales strategy accordingly.
.Prepares and then follows up on any sales quotations made for clients, negotiating terms with the client at a cost best suited for them.
.Collecting all costs and technical specs according to RFQ /customer requirements from.
.Follow up dates of the tenders and presentations in a timely manner.
.Prepare the complete offer and hand over to sales.
.Preparing data base with all the offers issued, collecting feedback.
.Working with Project Manager, assist in developing a comprehensive workflow Process for project.
.Gathers all project information: schedules, data requests, assignments, tasks, and project meetings.
.Conduct regular Internal & External visits and make sure of delivery schedule & Field progress is working as per the plan.
.Execute tasks according to the project plan.
.Responsible to track project changes and produces
.Updated site based schedule as agreed with engineering and Project management.
.Maintain document control database management, track project activities and team communication.
.Strictly comply with the Company’s Ethics & Compliance rules
.Follow up the collection of the invoices and customers’ accounts with the financial management.
.Managing customer calls, holding indoor customer meetings to answer any inquiries about the company’s services
.Preparing any (Daily – Weekly – Monthly) reports to the Project Manager.


Company Details

Takamul Systems

Giza, Dokki, Egypt

51-100 employees

Information Technology Services, Security and Surveillance, Information Technology Services

www.takamulsystems.com

Jun 2015 to present (1 year 6 months)
Project Coordinator at El- Abiad comp4u

Experience Details

Project Coordinator

Business Development

Experienced (Non-Manager)

• Serves as the PM assistant in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.
• Responsible for all employees, Transfers, Accommodations, All timesheets, Team expenses.
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
• Devising and maintaining office systems, including data management and filing.
• Provide administrative and clerical support to departments or individuals.
• Responsible for all site correspondences, documents and invoices, dealing with incoming email, faxes and post on behalf of the manager.
• Ensuring compliance with company policies, resolving issues and facilitating communication between senior managers and employees.
• Organizing and attending meetings and ensuring the manager is well prepared for meetings, and assisting with determination of project requirements.
• Preparing, analyzing and designing site reports and letters for the management review.
• Preparing progress review meeting and topic agenda for site meetings.
• Prepare (Techno-Commercial bid for Projects) including product specification.
• Tracking quotations and Tenders with Contractors and Consulting Engineers.
• Prepare project organization and communication charts.
• Chair site meetings and distribute minutes to all project team members.
• Track the progress and quality of work being performed by design disciplines/trades.
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.
• Effectively and accurately communicate relevant project information to the client and project team.
• Ensure clients’ needs are met in a timely and cost effective manner.
• Resolve problems between employees as well as complaints from clients. This process includes collecting information from all of the involved parties, reviewing the evidence and making a decision that will resolve the problem. Familiarity with company policies and a firm understanding of a client's needs are central to performing this aspect of the job well.
• Review field inspection reports from Consultants throughout the lifecycle of the project.
• Issue Contracts, Letters of Intent, Purchase Orders, etc.
• Maintain Contract Execution Tracking Log.
• Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.
• Track & manage contemplated change notices and change orders in the database.
• Prepare substantial completion certificates and ensure all required project close out documents are obtained.
• Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.
• Keep the Project Manager (PM) and others informed about project status and issues that may impact client relations.
• Prepare and maintain an updated database of suppliers, vendors & clients.
• Prepare and maintain an updated database for all technical materials such as data sheets & manuals.


Company Details

El- Abiad comp4u

Cairo, Egypt

11-50 employees

Business Supplies and Equipment

www.elabiad comp4u-eg.com

Mar 2010 to May 2015 (5 years 2 months)
Administrative Assistant at Egyptian American Medical Laboratory

Experience Details

Administrative Assistant

Medical/Healthcare

Entry Level

• Supervise daily administrative activities
• Organizing relationship with other departments.
• Responsible for Data entry, filing system and Administrative work for the Top Management.
• Answer phone calls and direct calls to appropriate parties or take messages


Company Details

Egyptian American Medical Laboratory

Cairo, Egypt

51-100 employees

Healthcare and Medical Services

N/A

Oct 2006 to Feb 2010 (3 years 4 months)

Education

Bsc in Computer Science

Education Details

Bsc

Computer Science

Cairo Higher Institute for Engineering, Computer science & Management, Egypt

C / Good / 65 - 75%

N/A

N/A

Cairo Higher Institute for Engineering, Computer science & Management
2001 - 2006
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Saraia El-Koba secondary school

Egypt

2001

B / Very Good / 75 - 85%

N/A

Saraia El-Koba secondary school
2001

Certifications

ICDL Certificate
Jun 2006

Certificate details

ICDL Certificate

Jun 2006

N/A

N/A

N/A

UNESCO

N/A

Certificate details

Certificate of Attendance Project Management professional ( PMP )

Oct 2014

Pass

N/A

N/A

Project Management Institute

N/A

Training and Courses

Training/Course Details

Web Master Diploma

Sep 2012

Next Academy

N/A

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Profile Skills and Keywords

Administrative AssistantAdministratorArabicBusinessBusiness Supplies And EquipmentCertificate Of Attendance Project Management Professional ( PMP )Computer ScienceCreativeDutchEnglishHard WorkerHealthcare And Medical ServicesICDL CertificateInformation Technology ServicesMedicalMicrosoft AccessMicrosoft ExcelMicrosoft PowerPointMicrosoft ProjectMicrosoft VisioMicrosoft WordMusicProblem SolverProgram ManagementProjectProject CoordinatorProject ManagementReadingSearchSecurity And SurveillanceSenior Sales Team Coordinator & Tender Specialist / Project AdministratorSocialSportTeam PlayerTravelingWeb Master DiplomaWindows 7Windows XP

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Advanced

: Advanced

: Advanced

: Advanced

Dutch

Dutch

: Beginner

: Beginner

: Beginner

: Beginner

Tools and Technologies

Windows 7

Windows 7

: Expert

: Extreme - I love it!

:

3-5 years

Windows XP

Windows XP

: Expert

: High

:

1-3 years

Microsoft Word

Microsoft Word

: Expert

: High

:

5-7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: High

:

3-5 years

Microsoft Project

Microsoft Project

: Expert

: Extreme - I love it!

:

1-3 years

Microsoft Excel

Microsoft Excel

: Advanced

: High

:

5-7 years

Microsoft Visio

Microsoft Visio

: Advanced

: High

:

3-5 years

Microsoft Access

Microsoft Access

: Intermediate

: High

:

3-5 years

Fields of Expertise

Project Management

Project Management

: Advanced

: Extreme - I love it!

:

3-5 years

Administrator

Administrator

: Intermediate

: High

:

1-3 years

Key Skills

Hard worker, Creative, Problem Solver, Social, Team Player

Online Presence

 eg.linkedin.com/pub/catherine-kamel/88/b2/813/

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